Records and Registration Coordinator - Degree Certification

Careers at SUSLA

SUMMARY

The Records and Registration Coordinator - Degree Certification is responsible the holistic graduation certification process and athletic eligibility.

PRIMARY RESPONSIBILITIES

* Responsible for the holistic graduation certification process to include disseminating graduation-related information to the campus community, processing graduation applications, resolving discrepancies, notifying vested parties of candidates' graduation status, awarding/posting degrees, completing statistical reports, mailing diplomas to students who did not participate in commencement, etc.

* Supervision and management of graduation certification process and related services.

* Assists the University Registrar and Assistant Director of Records and Registration in theinterpretation and application of academic rules and regulations in regards to degreeaudit and graduation.

* Ensure graduation-related supplies available for each commencement exercise.

* Assists with graduation practice and the distribution of degrees during commencement.

* Assists the Registrar with monitoring catalog changes.

* Identifies students who have submitted applications for graduation and post degree from students who have completed graduation requirements.

* Identifies prospective graduates during the end of term process of each semester.

* Coordinates the annual Graduation Fair.

* Develops degree plans as requested and/or required.

* Coordinates and prepares for the issuing of diplomas and covers to all students, and to students who did not participate in commencement ceremonies.

* Maintains the master database of prospective graduates each semester.

* Verifies diplomas to ensure accuracy prior to distribution.

* Coordinates and prepares current and accumulated graduation count summary to Registrar.

* Coordinates and provides advising and graduation support to faculty, staff, and students.

* Prepares the annual Commencement Guide for students, faculty, staff and students.

* Serves as primary contact for National Junior College Athletic Association (NJCAA) and interprets and applies NJCAA rules while working with NJCAA Clearinghouse, coaching staff, and Athletic Director for NJCAA Compliance.

* Reviews eligibility requirements, curriculum requirements, calculates initial and continuing eligibility, verifies grades and tracks satisfactory academic progress for student athletes.

* Responsible for general office duties to include screening calls, assisting walk-in traffic, the registration process, commencement and other office activities, to include, but not limited to, new student file completion, schedules, official and unofficial transcripts, drops/adds, overloads, withdrawals, grade changes and student data update requests.

* Answers office telephone giving customers general information and routes calls to appropriate office.

* Checks forms and materials for completeness, correctness and the presence of necessary information.

* Ensures the integrity, accuracy and security of all academic records of current and former students.

* Establishes, maintains and updates student records in accordance with policies of AACRAO, FERPA, University Catalog, Board of Regents and Board of Supervisors (e.g., grades, registration, data, maintaining transcripts, mid-term verification, IPEDS, National Student Clearinghouse, etc.)

* Updates office policies and procedures related to areas of responsibility.

* Counsels and advises students, faculty and staff on academic matters.

* Interprets and enforces policies of the University, Board of Regents, Board of Supervisors, and ensures adherence to FERPA regulations.

* Assists with verifying the accuracy of new student files received from the Unit of Admissions and Recruitment each semester.

* Performs other job related duties as assigned.

REQUIRED EDUCATION AND EXPERIENCE

* Bachelor's degree and three years of general office work experience, preferably in higher education. Additional work experience may be substituted for college on a year-for-year basis.

* Must possess strong interpersonal, oral and written communication skills.

* Excellent organization, planning and prioritization skills are essential.

* Demonstrated…