Payroll Supervisor

Shoreline is an inclusive City that endeavors to build a work culture which embraces diversity, encourages participation, and promotes equity.

To manage and supervise the organization’s daily payroll operations and ensure that payrolls are processed for all employees in a timely, accurate, and efficient manner; to supervise the payroll technician: to oversee payroll, benefits and retirement processing and reporting in accordance with regulations, policies, and union labor agreements: to provide customer service to internal and external customers, and ensure compliance with applicable federal and state laws;

to oversee implementation and updates to existing payroll systems.

Receives general supervision from assigned management staff.

Provides supervision over assigned staff.

• Manage City’s bi-weekly timekeeping and payroll processes; responsible for overall service delivery, accuracy, including accurate paychecks, leave accruals, retirement and benefits deductions and contributions; research discrepancies of payroll information and/or documentation to ensure accuracy and adherence to procedures prior to processing.
• Serves as an active member of the Administrative Services Department Leadership Team, participating in strategic planning, policy development, and decision making to support organizational goals and priorities.
• Supervise, train, direct and appraise assigned staff.
• Provide customer service for departments, vendors, and outside agencies within area of assignment; support management and staff by providing payroll-related reports; provide technical information and instruction regarding payroll procedures and methods to City staff; interpret and explain payroll rules and regulations; answer questions and resolve problems or complaints.
• Evaluate sustainability, effectiveness, internal controls, and equitable results of policies, procedures and payroll systems; make recommendations for change.
• Evaluate, prepare for and implement payroll and benefit changes as a result of represented bargaining unit contractual changes and employee policy changes.
• Prepare and audit changes for payment of various group insurance premiums, including medical, dental, vision and life insurances; reconcile invoices; ensure accurate and timely transmittal of retirement contributions.
• Prepare, compute and produce payroll and benefits reports, including quarterly and annual Federal and State tax obligations and deposits.
• Process a variety of payroll related actions including wage garnishments, child support deductions, varying types of premium pay, a variety of benefit deductions and tax withholding.
• Prepare and distribute W-2 forms.
• Manage year-end payroll process and updates, including information and reporting to other government agencies.
• Contribute to an effective Human Resources/Payroll partnership; participate in regular Human Resources – Payroll meetings to exchange information and discuss changes and issues.
• Coordinate with IT division to evaluate and implement new payroll and timekeeping system functionality, upgrades, and applications; implementation of payroll system changes and processes to support changes in labor agreements, laws, and City policy.

• Principles and practices of payroll and benefits administration.
• Understand, interpret, apply, and explain complex contracts, rules, regulations, policies and procedures.
• Reporting requirements for payroll taxes and benefits.
• Pay, hour, taxes, benefit and leave laws and regulations applicable to Washington municipalities.
• FLSA rules and overtime calculations.
• Principles and practices of governmental accounting.
• Benefit liabilities and payment obligations.
• General ledger account structure.
• Methods and techniques of customer service.
• Research methods and data analysis.
• Principles and procedures of financial record keeping and reporting.
• Mathematical principles.
• Automated payroll/financial systems.
• Pertinent Federal, State and local laws and regulations.

• Participate and work effectively in an organization committed to advancing principles and practices of equity and anti-racism.
• Manage and supervise…