REPOST S-| Office Agent, Class - Human Resources; Replacement

Details of the Position

Job title:

Office Agent, Class I
School / Centre / Department:
Human Resources - Board Office

Location:

Magog, Quebec
Workload & schedule:
35 hours per week
Monday to Friday, 8:00am to 4:00pm
Status:
Temporary
Effective Date:
January 26, 2026
Expected end date:
August 2026
Salary:
$24.99 - $27.95 per hour
Supervisor:
Director of Human Resources

The principal and customary work of an employee in this class of employment consists in performing a variety of administrative duties of a complex nature according to established methods and procedures.

• Participate in the drafting of job descriptions and postings
• Provide information to staff regarding work conditions per the collective agreement
• Draft correspondence related to assigned tasks
• Communicate with individuals within the school board or external parties to obtain or provide information related to assigned tasks, negotiate deadlines, explain standards and regulations, and relay decisions.
• Collect, validate, and compile the necessary data related to employee files
• Verify work history and follow up on candidate background checks

• Ensure compliance with applicable standards, regulations, directives, policies, methods, and procedures.
• Draft, prepare, create, verify, and follow up on invoices, purchase orders, receipts, lists, and various registers such as payroll, absences, leave, taxation, funding requests, statistics, statements, forms, or any other administrative report or document.
• Maintain accounting records, enter journal entries, reconcile accounts, process payments, make deposits, code expenses, manage petty cash, and handle certain purchases.
• Compile budgetary data, assist in the preparation of a unit or department’s budget, and provide information on budget balances.
• Carry out all administrative operations related to aptitude tests and administer exams as per instructions.
• May be required to train new office agents (Class I) and coordinate the work of support staff.
• Perform any other related tasks as needed.

Meet one of the following profiles:

• Hold a Diploma of Vocational Studies in an appropriate specialty
• Hold a Secondary School Diploma or a diploma or attestation of studies recognized as equivalent by the competent authority.

Have one (1) year of pertinent experience

• Fluent in French and English (written and spoken)
• Proficiency with the Microsoft Office Suite, particularly with Excel, Word, SharePoint, and Teams, as well as the Google environment
• Experience in human resources would be considered an asset.

Have a thorough knowledge of office automation.

The hiring process includes administrative tests.