Activities Coordinator Assistant

Department:
Family Services

Reports To:
Elders Manager – (Temporary .75 time)

FLSA Status:
Non-Exempt

TS Range: 5/6A (21.79)

Opening Date:
January 16th, 2026

Closing Date:
January 30th, 2026

Works under the direction of the Elder’s Specialist II. Works closely with the Elders Activities Coordinator and Elders to identify areas of interest for social, educational, and cultural activities. Plans and implements social, lifelong learning, and health improvement services and activities. Also coordinates cultural activities, regular local activities, and a schedule of daily on-site activities and rotates with new activities monthly.

The Activities Coordinator Assistant works as an active team member with Elders Support Services and works with grant requirements for Health and Wellness and Cultural activities. The position will require frequent schedule adjustments including alternate work hours and shifts based on the needs of the department.

• Attend Elders Committee as a representative of the Elders program staff of the Family Services Department meetings and collect information and interests related to social, educational and cultural activities for elders. Provides at least one health prevention type presentation monthly.
• Develop a calendar of proposed activities covering a six-month period that will be presented to Elders Manager by the 5th of each month for final review and approval by Elders Specialist II.
  • Elders’ feedback is for the activities that are gathered through meetings, and suggestion boxes, or emails. While the calendar goes out 6 months, it should be updated monthly to account for any unforeseen changes.
  • Provide weekly updates regarding the events in the Elders Program.
  • This calendar will include travel, daily on-site activities, and monthly off-site activities. Make sure all activities are planned and implemented with Elders’ safety put first. Ensure that all off-site activities are accessible to Elders with limited mobility issues, including but not limited to wheelchair accommodations, elevators, and seat selections, etc.
• Coordinate travel plans upon submission from Elders Manager who will receive the travel plans from the Elders Board. Maintain accurate records of each Elder traveling and make sure accommodations are made for any limited mobility Elders.
• Plan and conduct activities in a fiscally responsible manner, including advance requisition of funds, following all Tribal and Elders, Inc. reconciliation procedures and the Tribe’s Procurement Manual. Take plans for requested funding to the Elders Manger who will work with the FS Director to review budgets and ascertain funding availability and appropriateness for supplies requested for Health & Wellness Activities on and off site, ensure the final budget is reviewed by the Director.
• Review and comply with appropriate departmental policies and procedures.
• Submit required documentation to Elders Manager as required to be submitted to Elder’s Inc. board. The Elders Specialist II will submit them to Elder’s Inc. and the Elder’s Committee as appropriate.
• Work on large fundraising events and activities such as the Oyster Fest Salmon Bake and the bi-annual Elder’s Host Luncheon, which will require long and intensive work hours. Request and coordinate volunteers to assist Elders with activities including fundraising events.
  • Maintain files that include sign-in sheets from the event and the amount of funds dispersed by the end of the event.
  • Create desk manuals for all large fundraising events such as Oyster Fest, Elders Host Luncheon, etc.
• Maintain a high level of professionalism when representing the Family Services Department. This includes understanding other available resources within the Tribe and local community referrals and internal staffing when appropriate. Remain within the scope of practice and obtain assistance as needed.
• Assist with digital educational services to Elders.
  • Digital navigation classes focused on technology.
  • Provide digital literacy tools and training for Elders.
  • Provide support for accessing affordable and appropriate connectivity, and devices.
• Attend training as required.
• Other…