Office Coordinator

Position: Office Coordinator 1
Description We are looking for a detail-oriented Office Coordinator to provide essential administrative and human resources support for our team in Shelton, Washington. This contract position involves managing a variety of tasks related to personnel records, compliance monitoring, and onboarding processes. The ideal candidate will excel at maintaining organization and ensuring smooth operations in a dynamic environment.

Responsibilities:

- Perform administrative tasks to support day-to-day office operations, including data entry and maintaining personnel files.

- Track and manage medical credentials, licenses, and certifications for staff to ensure compliance.

- Coordinate new employee onboarding processes, including orientation, handbook distribution, and tracking onboarding paperwork.

- Facilitate communication with the corporate talent acquisition team and oversee I-9 compliance, badge issuance, and system access setup.

- Order office supplies and snacks to maintain a well-stocked and organized workspace.

- Conduct audits to monitor compliance and ensure proper documentation for training and certifications.

- Assist in safety-related activities such as organizing meetings, training sessions, and drills, as well as maintaining safety binders.

- Prepare meeting agendas, correspondence, and minutes to support departmental and leadership initiatives.

- Provide backup support for receptionist or other administrative roles as needed.

- Address maintenance requests and coordinate related activities to ensure a safe and functional office environment. Requirements - A minimum of 1 year of experience in human resources or administrative support roles.

- Familiarity with HRIS systems such as Ulti Pro and Kronos.

- Proficiency in Microsoft Teams and the Microsoft Office Suite.

- Experience with onboarding processes, including orientation for new employees and compliance tracking.

- Strong organizational skills and attention to detail for managing personnel files and documentation.

- Ability to coordinate safety training and compliance activities.

- Demonstrated capability to perform audits and monitor adherence to HR policies.

- Excellent communication skills to collaborate effectively with team members and external stakeholders. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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