File Preparation Officer

File Preparation Officer

South Yorkshire Police is looking for a File Preparation Officer to support the file preparation process and ensure cases are progressed through the court systems. This role is based at Snig Hill, Sheffield.

Salary: £28,914 - £31,749,

Contract:

Permanent,

Hours:

30, 27.75, and 37 hours (full-time).

Key Responsibilities:

• Preparation of either-way, indictable-only and summary case files for Crown and Magistrates’ Courts.
• Ensuring quality and timeliness of completed post-charge files, and pre-charge postal requisition files.
• Applying the provisions of the Director’s Guidance on Charging (DG6) and the Attorney General’s Guidelines on Disclosure (AGGD) to ensure that cases submitted to CPS comply with current legislative provisions.
• Applying the Data Protection Act 2018 and the GDPR, as well as DG6 and AGGD, to ensure all sensitive and personal identifying information is redacted from case material, including digital media, prior to submission to CPS.
• Liaising with internal and external agencies, including District Officers and CPS lawyers.
• Assisting operational officers and Police staff with enquiries/problems in relation to file preparation matters.
• Interrogating and utilising various computer packages, systems and applications.

Skills and Experience:

• Evidence of effective quality control in relation to work output.
• Ability to identify mistakes and errors, and summarise information.
• Ability to grasp legal principles.
• Flexibility to work overtime, at other locations, Saturdays and Bank Holidays if required; willingness to work a shift pattern for 365-day service if required.

What We Offer:

• A highly competitive salary and generous pension scheme.
• Generous annual leave allowance.
• Family-friendly policies including enhanced maternity, paternity and adoption leave.
• Flexible working arrangements including flexi-time and hybrid work.
• A transparent and collaborative team culture underpinned by our core values of Fairness, Integrity & Trust.
• Development and leadership courses to advance your career.
• Employee Assistant Programme offering confidential support.
• Flexible lifestyle benefits such as Blue Light Card, Company Shop, Cycle to Work scheme.
• Sustainability initiatives under the South Yorkshire Police Sustainability Strategy .
• Membership to the Sports and Social Club.

Eligibility:
Applicants must have a minimum checkable history of 3 years and successfully undergo vetting. The role is a permanent position.

Contact:
Jane Eastwood, .

Closing Date: 12th Jan 2026.

Diversity & Inclusion:
Applications especially welcome from female and ethnic minority candidates and those from underrepresented groups. Contact the dedicated team at positive act for support.

Candidate Information:
Selected candidates will undergo pre-employment checks including references, medical clearance, vetting clearance and sickness absence criteria.