Medical Staff Secretary

Medical Staff Secretary – Full Time – Day

RIVERVIEW MEDICAL CENTER, Borough of Red Bank, New Jersey

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• Requisition #
• Shift: Day
• Status:
  Full Time with Benefits

Our team members are the heart of what makes us better. At Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. With a culture rooted in connection and collaboration, our employees are team members. Here, competitive benefits are just the beginning. It’s also about how we support one another and how we show up for our community.

Together, we keep getting better, advancing our mission to transform healthcare and serve as a leader of positive change.

The Medical Staff Secretary performs assigned data collection and data input of medical provider credentialing and medical staff privilege information and associated activities. Provides additional administrative support to the Manager - MSO, Vice President, and President of Medical/Dental Staff and overall oversight by the Chief Medical Officer. Provides customer service actions that reflect a high degree of professionalism and are delivered in a prompt, courteous, and confidential manner.

The Medical Staff Secretary will utilize standard office technology and applications, and credentialing software to perform queries from various informational databases and repositories routinely. All written and verbal communications reflecting provider information are considered private and confidential and should be safeguarded as detailed in HMH Health Information Management and Security policies and procedures.

• Receives incoming office visitors, and telephone calls, records accurate messages, and places outgoing calls.
• Coordinates correspondence with the Medical Staff via email.
• Orders and replenishes food and beverages contained in the Physicians Lounge daily (Monday–Friday).
• Notifies appropriate Food Service, Environmental Services, and Facility Maintenance departments for service, repair of equipment, or cleaning of the Physician Lounge.
• Orders office supplies and maintains inventory.
• Maintains a current listing of physician email addresses and contact telephone numbers and distributes as directed.
• Produces On‑Call schedules for all Departments, distributes and communicates changes as received.
• Provides administrative assistance with department projects as requested.
• Assists in the preparation of accreditation surveys (TJC, CMS, etc.).
• Assists with board actions following approval of the Board of Trustees.
• Assists with numerous physician social and administrative functions hosted by the medical staff.
• Maintains files for medical/dental staff ensuring that all documents are on file and current.
• Tracks expired provider documents (license, insurance, etc.), enters CME credit, and assists in medical/staff mailings, reappointments, applications, and various medical staff projects.
• Responsible for maintaining student documentation and monthly data input to facilitate the onboarding process for Student Rotation for the contracted schools, Student Observers, and Student Educational Experiences.
• Coordinates Chairman/Division Directors regarding medical staff meetings.
• Prepares and distributes agenda, meeting notices, and materials and communicates to members prior to meetings.
• Attends department/division meetings as assigned and accurately records minutes.
• Provides support to committees as assigned.
• Other duties and/or projects as assigned.
• Adheres to HMH Organizational competencies and standards of behavior.

• High School diploma, general equivalency diploma (GED), GED equivalent programs, and/or other Vocational degrees/certificates.
• Minimum of 2 or more years of secretarial experience.
• Excellent written and verbal communication skills.
• Proficient computer skills that include but are not limited to Microsoft Office and/or Google Suite platforms.

• Associate’s Degree.

• National Association of Medical Staff Services (NAMSS) certification.

If you feel that the above description speaks directly to your strengths and capabilities, then please apply today!