Finance Assistant

Base Pay Range

The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world‑class university.

We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pension scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more.

We are seeking a confident and customer focused individual to join the Infrastructure Finance Team with a primary focus on supporting the Procure to Pay process and sales invoicing.

You will provide a high quality, customer focused service. The role will predominantly include preparing backing and raising sales invoices for commercial customers, raising purchase orders, resolving queries, and supporting the Finance Business Partners. You will also support the team by ensuring financial reporting of individual capital projects is accurate and timely, preparing information needed for grant claims and ensuring general systems tasks are kept up to date so information held is reliable and accurate.

The role is customer focused requiring excellent communication skills to deal with a variety of internal and external enquiries. You will be proactive in delivering a high‑quality service with a commitment to continuous improvement and responsive to change. Working across teams you will need to be able to work with people at all levels of the organisation. You will be responsible for preparing regular and ad‑hoc financial reports to tight deadlines.

• Raise invoices to external customers for service charge areas
• Reconcile service charge accounts and prepare backing to send with invoices
• Process fuel, mail and vehicle hire invoices and recharge costs where appropriate
• Raise and amend purchase orders
• Complete month end accruals process for any orders raised directly onto SAP
• Take responsibility for identified problems in liaison with service users providing timely feedback and support where errors or discrepancies are identified
• Ensure appropriate data management and record retention in accordance with departmental and University requirements
• Preparation of financial reports as required, liaising with departmental staff and other finance or HR teams as appropriate.
• Preparation of journals to ensure accounting requirements are met, expenditure correctly recorded and income released on a monthly basis.
• Assisting with the provision of evidence & relevant information for the completion of grant claims and liaising with external auditors necessary for completing the audit of these.
• Acting as secretary for meetings as required, organising agendas, ensuring papers are submitted and circulated according to deadlines and taking minutes
• Responsible for keeping capital project budgets up to date, releasing and amending and closing project budgets on the system, ensuring appropriate authorities are in place for each change.
• Carry out other duties, commensurate with the grade and remit of the post

Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and is respected.

Even if your past experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply. Please ensure that you reference the application criteria in the application statement when you apply.

• Essential 5 GCSE grades A-C, including Maths and English (Stage(s) assessed at: 5 GCSEs grades A-C, including Maths and English)
• Essential Application:
  Excellent written/verbal communication skills and customer service skills, with the ability to build strong working relationships
• Essential Application/Interview:
  The ability to analyse, interpret and effectively communicate financial information
• Essential Application/Interview:
  Ability to review and provide meaningful feedback on contractual financial terms and conditions
• Desirable Application/Interview:
  Effective team…