Academy Administrator

Join to apply for the Academy Administrator role at Learning Curve Group

Working Days & Times:
Monday - Friday 09.00 - 17.00 (some occasional weekend work may be required)

Vacancy No: VN5457,

Location:

Sheffield, Contract Type:
Fixed Term Contract, Hours per week: 37.50, Salary: £24,570

Learning Curve Group is a national training and education specialist. We work with further education providers, employers, and learners to help them achieve success. Our values are centred around our learners and we impact over 100,000 of them every year. Our dedicated people help us deliver success in achieving our vision to transform lives through learning.

This role is for an administrator to support the administrative functions within our beauty academy. You will be responsible for monitoring learner attendance, ensuring necessary resources are available to facilitate course completion and acting as a liaison between tutors and learners. You will act as the first point of contact for learners and therefore must be confident, with a good telephone manner and be professional and dependable.

• Support the Academy Manager and Business Development Officer with the enrolment and onboarding of new learners including associated administrative duties.
• Process learner paperwork as directed by the Academy Manager and business needs.
• Support learners in successfully applying for financial support (bursary) by collecting, checking, and chasing documents.
• Resolve queries by collecting, checking, and chasing learner evidence such as residency, benefits and  exams where instructed.
• Manage front desk and undertake reception duties providing learners, colleagues and customers with support, advice and guidance.
• Complete finance tasks as required by the business.
• Oversight of academy inventory including completing stock checks and supporting the procurement process, ensuring purchase orders are raised and fulfilled as necessary.
• Work collaboratively with the property team to ensure any issues are reported appropriately through Fix Flo and are followed up.
• Support the Academy Manager/tutors with collating health and safety forms for work placement.
• Complete Health and Safety and First Aid training, promoting and maintaining a safe working environment for learners and the team.
• Collect job outcomes and associated evidence for learners where applicable.
• Be available to support other academies as and when required by the business.
• Support with course enquiries and signpost to the business development team.
• Contact potential learners to arrange course interviews, inductions and enrolments.
• Monitor learner attendance by liaising with tutors and the academy manager, contacting learners where necessary.
• Liaise with MIS team to ensure all learner data and systems are accurate and kept up to date daily to ensure data and systems are accurate and queries are dealt with in a timely manner.
• Conduct your role in line with the company values and expected behaviours.
• Promote equal opportunities and recognition of diversity throughout the company.
• Comply with the Safeguarding, Prevent and Health and Safety policies and be vigilant to potential concerns and risks at all times.
• Ensure confidentiality and professionalism at all times.
• Provide learners, customers and colleagues with support, advice and guidance as part of your everyday role.

• Previous experience in an admin/office role.
• Previous experience of MI systems (desirable).

• Good level of Maths & English.
• Strong work ethic with a committed attitude to work.
• Able to work at a fast pace with or without direct supervision.
• Proficient IT skills including word processing, Excel/spreadsheets and presentations.
• Strong organisational and time management skills.
• Excellent verbal and written communication skills.

• Exceptional interpersonal communication skills.
• Attendance record with the ability to work as part of a team.

• 26 days annual leave + Bank Holidays.
• Buy & sell an additional 5 days each year.
• Length of service annual leave increments starting at 2 years.
• Healthcare Scheme.
• Home & Tech schemes.
• Enhanced Family Leave.
• Paid Volunteer day each year.
• Early Finish…