Specimen Reception Clerical Assistant

Specimen Reception Clerical Assistant

The closing date is 01 March 2026.

Sheffield Diagnostic Genetics Service (SDGS) is a committed team of over 100 colleagues, delivering core and specialist rare disease and oncology genomics services as part of the North East and Yorkshire Genomic Laboratory Hub (NEY GLH), with partners in Leeds and Newcastle.

From April 2024, SDGS became a focused, 'dry' analysis and reporting department, receiving 'wet' lab work data/results from our partner laboratories.

• GCSE in English and Maths or equivalent are required, and any administration qualifications would be desirable.
• Familiarity with MS Office or similar and experience of working within an office environment as well as possessing good communication and organisational skills.
• Be comfortable handling specimens and previous experience of this is desirable.
• It is essential that you are a good team member with the confidence to work independently whenever necessary, and possess the ability to handle confidential material in an appropriate manner.

The administration team is an integral part of Sheffield Diagnostic Genetics Service providing support which is essential to the provision of an excellent service to the department and to our patients.

Various office duties are performed by the team including dealing with the post, telephone calls & emails, data-input and several other tasks.

Specimen reception duties cover approximately 40% of this position. It includes dealing with specimens as per the job description and entering patient data onto databases used by the department.

At Sheffield Children’s, our purpose is clear: to provide healthier futures for children and young people. Our three strategic aims are Outstanding Patient Care, Brilliant Place to Work, and Leaders in Children’s Health.

We work with partners across local, regional, and national levels to deliver physical and mental healthcare in both acute and community settings. Many of our clinicians are nationally and internationally recognised for their expertise.

We’re proud that 73% of colleagues would recommend Sheffield Children’s as a place to work, placing us among the top five NHS trusts in England—and the top-ranked trust in the North East and Yorkshire—in the latest NHS Staff Survey.

Our nearly 4,000 colleagues bring our CARE values—Compassion, Accountability, Respect, and Excellence—to life every day, creating a kind, welcoming environment where patients and families feel safe and supported.

As we approach our 150th anniversary in 2026, we’re excited to keep building our leadership in children’s health, improve experiences for patients and staff, and focus on our communities and population health.

We also offer excellent benefits to support your wellbeing, with generous annual leave and pension schemes, health and wellbeing programmes, and exclusive discounts—helping you thrive at work and beyond.

For more information on the main responsibilities for this post, please refer to the job description and person specification.

Please note: We do not offer visa sponsorship for Band 2 roles.

At Sheffield Children’s, we are committed to creating an inclusive environment that celebrates diversity and supports everyone's success. We prioritise Equality, Diversity, and Inclusion in our recruitment practices, creating a welcoming space for people of all backgrounds, including ethnic minorities, individuals with disabilities, and LGBTQ+ members.

Recognising that inclusivity is an ongoing effort, we review our processes and welcome feedback to enhance our practices. A diverse team strengthens our organisation and the quality of care we deliver. For ideas on how we can improve, please contact our Recruitment Manager at sc Together, we’re building a workplace where everyone belongs.

#LI-Onsite

• GCSE in English and Maths or equivalent.
• RSA2 typing/ word processing or equivalent.
• ECDL.

• Familiarity with MS Office software or similar.
• Experience of office work.
• Experience in using spreadsheets.
• Experience inputting data to databases.

• Numerate & literate.
• Good communication skills, adaptable, well‑organized.

• Good team worker.
• Able to handle confidential material in an appropriate manner.

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

Sheffield Children’s NHS Foundation Trust

Sheffield Children’s NHS Foundation Trust