Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

Equans is looking for an Administrator to join the Fire Doors team based near Endcliffe Village, Sheffield S10 on a permanent basis. This is a full time role working 40 hours per week. On offer is a salary of £30,000 per annum, dependant upon skills and experience as well as benefits package.

The role of the Fire Door Administrator is both wide and varied; and requires a “can do” attitude with flexibility and adaptability. Acting in a central function within the account and wider cluster of sites, you will be responsible for administration duties associated with Fire Door compliance in a PFI environment. The role requires the ability to work alone and as part of a team.

The successful candidate will perform multiple functions; excellent organisational and communication skills are paramount and will be vital in this role.

• Schedule Fire door inspections and rotas.
• Co-ordinate remedial works and follow up works.
• Generate reports from the Bolster platform, collating and monitoring works.
• Communicate with site and Technical Managers.
• Workflow administration of Reactive Works through the Maximo CAFM system.
• Support works Supervisors with oversight and distribution of Work Orders.
• Trend Analysis of Maximo Work Orders through BI.
• Raise & Receipt of material and works Purchase Orders.
• Raise corrective work orders.
• Liaise with the respective site Helpdesks for coordinating both access to buildings and the delivery of works.
• Monthly review of all GRIR and WIP (Work in Progress).
• Administration of Purchase Card expenditure receipts and reconciliation.
• Support the wider contract with general administrative support as required.

On offer is a competitive salary and benefit package, which includes;

• 24 days annual leave(+ public holidays).
• Life Cover equivalent to 1.5 times annual salary.
• Employee discount shopping schemes on major brands and retailers.
• Cycle to work scheme.
• 2 corporate social responsibility days per year.
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalized support programmes.
• Attractive Employee Referral Rewards Scheme.
• Access to our growing employee networks.
• 24/7 Employee Assistance Program and access to mental wellbeing app.

• Rounded educational background with direct experience in operational administration.
• Experience of Bolster / Maximo / other CAFM systems advantageous.
• Understanding of WIP & Billing process.
• Experience in both finance and workflow administration desirable.
• Excellent IT skills with Microsoft applications, SAP & other in-house IT Management systems (Maximo, STEMS, Coupa, etc).
• Excellent communication and customer service skills.
• Demonstrate good time management skills, working to deadlines and adhering to set procedures.
• Needs to be highly motivated, organised, versatile and adaptive.

This role includes a Enhanced DBS with Barred Lists therefore ability to pass is essential.

In the UK & Ireland, Equans is a provider of sustainable facilities management and regeneration, and cutting-edge energy and digital services. Our 15,000 employees combine these activities to deliver decarbonisation across the built environment and help businesses, communities, public sector organisations and government to accelerate the transition to a low carbon, resilient world.

Globally, Equans is a world leader in the energy and services sector with operations in 20 countries, 90,000 employees working on 5 continents and a turnover of 19.2 billion euros in 2024. Equans is a subsidiary of the Bouygues group.

At Equans, we are driven by our ambition to be recognised for our operational excellence and as the best place to work for our employees. This commitment extends to achieving global and sustainable performance through Impact, ensuring that everything we do aligns with our core values—Accountability, Respect, Team Spirit, and Service Focus.

We take ownership, act with integrity, and set high standards. We listen, support, and care for one another. We collaborate and build trust to achieve shared goals, always striving to meet our customers' needs in a proactive and pragmatic way. These…