Personal Assistant to School Executive Board

Personal Assistant to the School Executive Board

2 days ago Be among the first 25 applicants

The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. The pay range varies based on skills and experience. The University offers a highly competitive annual leave entitlement (with the ability to purchase more), a generous pension scheme, flexible working opportunities, a commitment to development and wellbeing, and many other benefits.

You will be responsible for providing comprehensive, high-level personal assistant support to the School Directors of Research & Innovation, Education and One University (the School Executive Board). This includes diary management, handling correspondence, committee servicing and making travel arrangements. In addition, you will support the Executive Assistant to the Head of School in the delivery of key School processes including as a recruiter in the School, providing a point of contact for staff recruitment issues, liaising with school staff and Human Resources.

Coordinate the progression of recruitment activities through the SFR (recruitment) system from requisition through to appointment. You will also support School processes for HR and Finance related administrative processes (including resources, contract extensions, eligibility to work checks, monitoring of fixed term contract expiry, casual worker registration, etc.).

• Provide professional and confidential PA support to the School Directors of Research & Innovation, Education and One University.
• Effective management of the School Directors diaries, working with a high degree of autonomy to scheduling meetings and appointments and handling incoming meeting requests
• Sort, distribute and respond (or draft responses) to incoming correspondence for the School Directors in a timely and efficient manner
• Provide administrative support necessary to administer academic line management/ leadership structures
• Service School committee meetings and any other meetings as required. Request agenda items, prepare and circulate the agenda and papers, prepare and circulate minutes and provide follow up on actions
• Assist the organisation of School events involving staff, students and visitors, including annual summer/end of year events and graduation receptions
• Act as a recruiter in the School, providing a point of contact for staff recruitment issues, liaising with school staff and Human Resources. Coordinate the progression of recruitment activities through the SFR (recruitment) system from requisition through to appointment
• Support the Head of School Executive Assistant as required to coordinate and support School processes for HR and Finance related administrative processes (including resources, contract extensions, eligibility to work checks, monitoring of fixed term contract expiry, casual worker registration, etc.)
• Maintain records of documentation relating to staff, including recording of sickness/annual leave
• Maintain information related to committee members and academic administration responsibilities, including updating relevant School web pages
• Under the direction of the Executive Assistant to the Head of School, work to introduce new procedures, and review and enhance existing procedures
• Undertake other activities as required to ensure that all administrative activities within the department are carried out in a timely and efficient manner, providing cover for colleagues in the administrative team
• Carry out other duties, commensurate with the grade and remit of the post

Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and is respected. Even if your past experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply. Please ensure that you reference the application criteria in the application statement when you apply.

• Experience of working in a secretarial / clerical / PA capacity
• Ability to manage and prioritise (and…