School Receptionist

School Receptionist

Join to apply for the School Receptionist role at the University of Sheffield
.

This range is provided by the University of Sheffield. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world‑class university.
We offer a fantastic range of benefits including a highly competitive annual leave entitlement (with the ability to purchase more), a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more. Find out more about our benefits and join us to become part of something special.

The School Receptionist provides a professional and welcoming reception service. Primarily sitting at the School reception desk, the postholder is responsible for a range of general reception duties, such as dealing with enquiries, handling post, and maintaining notice boards. The Receptionist is involved in supporting departmental events and ensuring that information available to students and staff remains up to date and relevant.

They also play a key role in supporting senior staff in their work, for example, by generating reports, inputting information, and following up where needed.

• Act as a professional and welcoming first point of contact for staff, students and visitors directing queries as appropriate in person and by telephone.
• Monitor the shared School email inbox, responding to queries promptly or forwarding them as appropriate.
• Maintain School notice boards.
• Be responsible for outgoing and incoming post and parcels.
• Undertake other duties such as scanning documents, laminating, stationery stock control, undertaking archiving activities (including examination scripts) and goods receipting of new purchases.
• Undertake general administrative tasks in support of the School such as booking parking for visitors, updating information screens, handing out keys and passes etc.
• Provide support for staff and student events, such as Intro Week, outreach events and guest lectures including organising meetings, ordering catering, etc.
• Undertake other activities as required to ensure that all administrative activities within the department are undertaken in a timely and efficient manner, working closely with senior colleagues.
• Carry out other duties, commensurate with the grade and remit of the post.

Our diverse community of staff and students recognises the unique abilities, backgrounds and beliefs of all. We foster a culture where everyone feels they belong and is respected. Even if your past experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply. Please ensure that you reference the application criteria in the application statement when you apply.

• 5 GCSEs at Grade C or above including Maths and English (or equivalent experience).
• Previous relevant administrative/clerical experience, preferably within a higher educational or similar environment.
• Excellent IT skills including a working knowledge of Google Drive and/or Microsoft Office.
• Excellent customer service skills, with experience of responding efficiently and effectively to enquiries.
• Effective communication skills, both written and verbal, with the ability to communicate with colleagues at all levels.
• Ability to organise own workload and prioritise tasks to meet deadlines.
• Ability to undertake and complete tasks with a high degree of accuracy and attention to detail.

Grade:
Grade 3

Salary: £23,742 to £24,685 (pro rata)

Work arrangement:
Part‑time – Working Thursdays and Fridays 9am to 5pm, On‑site

Line manager:
Senior Education Officer

Direct reports:
None

Our website:

Contact:
Caroline Hunter, Senior Education Officer: car or .

Next steps in the recruitment process:
It is anticipated that the selection process will take place in the week commencing 19th January 2026.…