Senior Administrative Assistant

Job Posting

Important Recruitment Information for this vacancy

Job Posting closes:
March 16, 2026

Required documents uploaded by:
March 16, 2026

Kansas Department of Health and Environment:

Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions:
Public Health, Environment, and Health Care Finance (which includes the State's Medicaid program, Kan Care). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans.

Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9. KDHE does not provide sponsor ships for this position.

E-Verify:
Kansas Department of Health and Environment (KDHE) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please . For additional information regarding Immigrant and Employee Rights (IER) please .

http://(Use the "Apply for this Job" box below)./

About the Position

* Who can apply:
External (Open to Anyone)

* Classified/Unclassified Service:
Unclassified

* Full-Time/Part-Time:
Full-Time

* Regular/Temporary:
Regular

* Work Schedule:

Monday-Friday, 8am-5pm (Flexible schedules available)

* Eligible to Receive Benefits:
Yes

* Veterans' Preference Eligible:
Yes

* Sponsorship: KDHE does not provide sponsorship for this position.

Compensation:

* Pay Range: ($15.75 - $17.39)

* Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary:

The position (K0232250)

Position Summary & Responsibilities:

Process Mail:
Process incoming and outgoing mail daily. Scan incoming and outgoing mail site file copies. Log incoming reports into the BER Document Tracking Database. Proof, edit, format, and print correspondence. Prepare envelopes from the address database and make copies for distribution. Process mass mailings using the mail merge function and creating a data source. Maintain and update the section's address database.

Prepare travel vouchers and purchase orders according to BER and agency policies.

Job Responsibilities may include but are not limited to the following:

QA/QC & Scanning:
Responsible for scanning, routing and linking bureau documents (electronic and hardcopy) into the BER electronic Image Now file system as needed by Section Chiefs and project managers by following the established guidelines and rules and route for internal and public access. Understand and follow the Bureau and Sections filing systems. Perform QA/QC daily on all documents for maximum accuracy after they are scanned and linked into the Image Now system.

Supervisor will assign whole or partial sites to be scanned and linked into the Image Now system as needed. Review scanned documents to ensure the documents are legible, rotated correctly, in color when needed, sized as small as possible and still maintain good resolution, linked to the correct ISL project code, compatible file category selected, applicable document type is selected, document date entered, and document description is manually entered within the constraints of the Standard Descriptions workbook.

Track and log complete scanned sites into an Excel spreadsheet.

Qualifications

* Education:

* High School, GED

* Licensing & Certification:

* Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State

* Preferred Qualifications:

* Education in office management

* Word, Excel, PowerPoint, Access

* Proofreading, editing, attention to detail

* Excellent communication skills

* Advanced Microsoft Outlook proficiency

* Experience using Image Now/Perceptive Content system

* Experience in providing training to new employees

* Three years in customer service/office support type work preferred

* Minimum Qualifications:

One year of experience in general office, clerical and administrative support work. Education may be substituted for experience as determined relevant by the agency

* Post-Offer, Pre-employment Requirements:

* Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants (including non-residents) who receive a formal job…