Administrative Specialist

Job Posting

Important Recruitment Information for this vacancy

Job Posting closes:
March 14, 2026

Required documents uploaded by:
March 14, 2026

Kansas Department of Health and Environment:

Our agency is led by Secretary Janet Stanek, who was appointed by Gov. Kelly in Dec 2021. KDHE is comprised of three divisions:
Public Health, Environment, and Health Care Finance (which includes the State's Medicaid program, Kan Care). We are the only agency in the nation to have these three entities under one roof which allows us to take a holistic approach to improving and protecting the health and well-being of all Kansans.

Verification of identity and employment eligibility to work in the United States is required by federal law. For a list of acceptable documents that establish these criteria, please refer to the federal Form I-9. KDHE does not provide sponsor ships for this position.

E-Verify:
Kansas Department of Health and Environment (KDHE) participates in E-Verify and will provide the federal government with your I-9 information to confirm that you are authorized to work in the U.S. For additional information regarding E-Verify, please . For additional information regarding Immigrant and Employee Rights (IER) please .

http://(Use the "Apply for this Job" box below)./

About the Position

* Who can apply: KDHE Anyone (External)

* Classified/Unclassified Service:
Unclassified

* Full-Time/Part-Time:
Full-Time

* Regular/Temporary:
Regular

* Work Schedule:

Monday-Friday, 8am-5pm (Flexible schedules available)

* Eligible to Receive Benefits:
Yes

* Veterans' Preference Eligible:
Yes

* Sponsorship: KDHE does not provide sponsorship for this position.

Compensation:

* Hourly Pay Range: $16.56-$18.26

* Salary can vary depending upon education, experience, or qualifications.

Employment Benefits

Comprehensive medical, mental, dental, vision, and additional coverage

Sick & Vacation leave

Work-Life Balance programs: parental leave, military leave, jury leave, funeral leave

Paid State Holidays (designated by the Governor annually)

Fitness Centers in select locations

Employee discounts with the STAR Program

Retirement and deferred compensation programs

Visit the Employee Benefits page for more information…

Position Summary & Responsibilities

Position Summary:

The position (K0229195)

Perform and oversee scanning and processing of bureau documents for uploading to the bureau's digital imaging system (Perceptive Content). Review documents to ensure coding of documents is complete and accurate. Monitor multiple shared email accounts (e.g., Image Now and Notifications) for document submission. Perform quality assurance reviews in the digital imaging system and make corrections as necessary. Assist with Kansas Open Records Act requests.

Job Responsibilities may include but are not limited to the following:

Prepare documents and mailing labels using advanced software features and querying multiple databases (e.g., KEIMS, Oracle). Enter data into multiple bureau databases. Process incoming and outgoing mail; answer main bureau phone line. Manage registration for conferences and help coordinate other special events.

Qualifications

* Education:

* High School, GED

* Licensing & Certification:

* Valid Driver's License - Incumbent is required to have and maintain a valid driver's license when operating a state vehicle, a private vehicle, or a rental vehicle for the benefit of the State

* Minimum Qualifications:

* Two years of experience in general office, clerical and administrative support work. Education may be substituted for experience as determined relevant by the agency

* Preferred Qualifications:

* Word, Excel, PowerPoint, Access

* Proofreading, editing, attention to detail

* Ability to utilize Microsoft Outlook

* Experience using databases

* Experience managing office supplies

* Ability to create local data sets in MS Excel and MS Word for use in merging documents

* Knowledge of correct grammar, punctuation, and spelling

* Knowledge of KORA requests

* Experience with optical imaging systems

* Post-Offer, Pre-employment Requirements:

* Kansas Tax Clearance Certificate: A valid Kansas Tax Clearance Certificate is a condition of employment for all employees of the State of Kansas. Applicants…