Digital Archives Specialist

Reporting Relationship:Senior Researcher and Archivist

Expected Starting Date:For immediate hire

Job Status
:

Full time

Final date to receive applications: The position is open until filled

Located in Sharjah, United Arab Emirates, and following the successful launch of The Africa Institute in 2018, Global Studies University was established in 2023 as a non-profit institution for higher education by His Highness Sheikh Dr. Sultan bin Muhammad Al-Qasimi, Member of the Supreme Council and Ruler of Sharjah. Read more .

The Digital Archives Specialist is responsible for the preparation, digitization, classification, and electronic management of archival holdings in alignment with international standards. This role supports the academic and research missions of Global Studies University (GSU) by ensuring long-term preservation and accessible organization of archival materials in both physical and digital formats.

• Prepare, organize, and manage archival holdings in accordance with institutional and international standards
• Digitize physical archival materials and ensure accurate metadata entry, classification, and indexing
• Maintain and update archival records within the approved content management system
• Ensure compliance with international standards for digital preservation, storage, and access
• Support academic and research needs by facilitating access to archival materials in alignment with GSU’s educational mission
• Conduct regular quality control checks, audits, and data reconciliation processes to ensure integrity and consistency
• Collaborate with internal departments to identify and fulfill archival documentation needs
• Provide technical support and guidance on document management tools and archival procedures
• Participate in the development and implementation of archival policies and best practices
• Perform other related duties as assigned by the Archive Officer

Master’s degree in Information Management or related field

• Comprehensive knowledge of international standards for preservation, storage, and archival techniques (physical and electronic)
• Proficiency in document management systems (e.g., SharePoint, Open Text, Docu Sign) and standard office software
• Minimum of five years of proven experience in archival holdings management and cataloging

• Strong technical problem-solving skills in indexing, analyzing, and organizing archival materials
• Ability to support audit, quality control, and verification procedures
• Effective multitasking skills and adaptability to new systems and procedures
• Ability to work independently and complete projects on time
• Experience with document scanning and digitization processes is an asset
• Excellent oral and written communication skills in both Arabic and English

• The above duties are not intended to be an exhaustive list of responsibilities. Duties and responsibilities may be amended, modified, or supplemented as the needs of Global Studies University (GSU) evolve. The incumbent is expected to carry out any other related tasks, as assigned by the Archive Officer, in line with the objectives of the role.

To apply, please submit the following documents:

• Cover letter outlining your suitability for the role
• Contact information for three professional references

Send your application via email to careers.ae and include the position title in the subject line.

* Salary and additional compensation are commensurate with degree and experience. The benefits package includes health insurance, housing and transportation allowances, and children’s school fee support, subject to coordination of benefits.

* Global Studies University is committed to fair employment practices and encourages women and men of all national, ethnic, and religious backgrounds to apply and join our expanding team. UAE nationals are encouraged to apply.

* We anticipate a high number of applications and will do our best to respond to any queries. Please note that only shortlisted applicants will be contacted in the first instance.