Executive Secretary

Full time | Ultiwise Consult | United Arab Emirates

Posted On 07/03/2026

Job Opening

Work Experience:

1-3 years

Number of Positions: 1

City:
Sharjah

State/Province:
Ash Shariqah (Sharjah)

We are seeking a highly organized, proactive, and detail-oriented Secretary to provide comprehensive administrative and secretarial support to the Managing Director. The ideal candidate will play a key role in ensuring smooth daily operations, effective communication, and efficient time management for the Managing Director. This role also includes preparing and maintaining various reports using Excel and ensuring timely updates.

Date posted:
March 6, 2026

Job Type: Full-Time

Reporting To:
Managing Director

• Manage the Managing Director’s calendar, schedule appointments, and organize meetings.
• Coordinate travel arrangements, including flight bookings, hotel accommodations, and itineraries.
• Prepare, review, and manage correspondence, emails, reports, and presentations.
• Maintain and organize files, records, and confidential documents.

• Create, manage, and update various reports using Excel, including but not limited to data analysis, charts, and dashboards.
• Ensure accuracy and consistency of data in all reports, with regular updates and timely sharing with relevant stakeholders.

• Assist with special projects, research, and preparation of reports or presentations as directed by the Managing Director.
• Coordinate with different departments to gather information or ensure the implementation of decisions.

• Arrange and coordinate internal and external meetings, ensuring timely preparation of agendas, minutes, and follow-ups.
• Attend meetings as required to take notes and track action items for follow-up.

• Act as the point of contact between the Managing Director and internal/external stakeholders.
• Screen and prioritize incoming calls, emails, and correspondence to ensure efficient communication.

• Assist with special projects, research, and preparation of reports or presentations as directed by the Managing Director.
• Coordinate with different departments to gather information or ensure the implementation of decisions.

• Ensure the office environment is well-maintained and equipped for smooth operations.
• Handle office-related tasks such as ordering supplies, managing vendor relations, and maintaining office organization.

Education: Bachelor’s degree in Business Administration, Office Management, or a related field.

Experience: Minimum of 3 years in a similar role supporting senior executives, preferably in a corporate environment.

Technical

Skills:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); knowledge of additional reporting tools or software is an advantage.

Language

Skills:

Excellent verbal and written communication skills in English; proficiency in additional languages, if applicable, is a plus.

Interpersonal

Skills:

Strong organizational skills, attention to detail, and the ability to multitask.

Professionalism: Ability to maintain confidentiality and handle sensitive information with discretion.

Problem‑Solving: Resourceful and proactive in dealing with issues that may arise.

Additional

Skills:

Strong time‑management and organizational skills; ability to work independently and prioritize tasks effectively; advanced Excel skills for data organization and reporting; excellent interpersonal skills to build and maintain relationships with stakeholders; a professional demeanor with a focus on delivering high‑quality results.