Food & Beverage Admin Executive

The F&B Admin Executive role provides administrative and operational support to the F&B department. This role ensures smooth daily operations by handling documentation, coordinating with internal teams, managing records, admin tasks, reports and compliance activities.

• Provide administrative support to the GM – F&B and F&B team
• Prepare, organize, and maintain reports, records, and files (sales, inventory, staff schedules, invoices)
• Support stock levels and support inventory control and cost management in co-ordination with the outlet managers
• Coordinate communication between kitchen, service staff, suppliers, and management
• Schedule meetings, prepare agendas, and take meeting minutes
• Assist with staff onboarding documentation and training records
• Coordinate the mystery shopper action plan and follow-ups
• Perform general office duties such as data entry, filing, and correspondence
• Manage the F&B GM’s calendar, appointments, meetings, and travel arrangements
• Prepare agendas, presentations, reports, and correspondence

• Diploma or degree in Hospitality Management, Business Administration, or a related field (preferred).

• Previous experience in an F&B or hospitality administrative role is an advantage

• Good communication and interpersonal skills
• Proficiency in MS Office (Word, Excel, Outlook); experience with POS or inventory systems is a plus
• Attention to detail and ability to handle confidential information
• Ability to work in a fast-paced environment and multitask effectively
• Strong organizational and time-management skills