Accounting Clerk

Job Opportunities

Please submit your resume and/or application by email to human.resources . You may also mail it to City of Shaker Heights, Human Resources Dept., 3400 Lee Rd., Shaker Heights, OH 44120. Download the Employment Application (PDF). The City of Shaker Heights is an Equal Opportunity Employer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks.

The City does not hire external candidates who use any form of tobacco or nicotine products.

Performs intermediate technical work preparing and assisting with the maintenance of financial records, entering, verifying and checking data, processing accounts payable, accounts receivable, payroll, budget and other financial accounts, and related work as apparent or assigned. Work is performed under general supervision.

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

• Initiates and processes invoices to be paid weekly; collects, separates, and submits all invoices to each coordinator for verification; performs data entry for all invoices to be paid into MUNIS financial system.
• Performs quarterly duties including creating all blanket purchase orders under the direction of the Supervisor; keeps records and retention policy up‑to‑date and accurate; attends records and retention meetings.
• Maintains adequate inventory of supplies. Places orders for office supplies, and other items for the office as needed or required.
• Maintains adequate record of purchase orders; including spending tracking and any updates made to purchase orders.
• Process, review and submit all new vendor forms.
• Process and arrange all travel paperwork for the department.
• Performs other duties as assigned.

Thorough knowledge of bookkeeping terminology, methods, procedures and equipment; general knowledge of standard office procedures, practices and equipment; general knowledge of accounting principles and related data processing equipment.

Skill in the use of personal computers, associated software packages, hardware and peripheral equipment.

Ability to understand and follow oral and written directions; ability to establish and follow detailed work procedures; ability to post accounts and to perform mathematical computations with speed and accuracy; skill to use a variety of office machines and some typing; ability to establish and maintain effective working relationships with associates.

High school diploma or GED and moderate experience in processing and paying invoices, researching and collecting past‑due invoices, accounting software, or equivalent combination of education and experience.

This work requires the occasional exertion of up to 10 pounds of force; work regularly requires using hands to finger, handle or feel, frequently requires speaking or hearing and occasionally requires standing, walking, sitting, climbing or balancing, stooping, kneeling, crouching or crawling, reaching with hands and arms and repetitive motions; work has standard vision requirements; vocal communication is required for expressing or exchanging ideas by means of the spoken word;

hearing is required to perceive information at normal spoken word levels; work requires preparing and analyzing written or computer data; work has no exposure to environmental conditions; work is generally in a moderately noisy location (e.g. business office, light traffic).

May require Notary Public Certification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential tasks. Valid driver's license in the State of Ohio. The City of Shaker Heights does not hire individuals who use or test positive for tobacco or nicotine products.

EOE