Administrative Assistant Dean of Education, Health & Human Sciences and Certification Officer

Overview

Administrative Assistant for the Dean of Education, Health & Human Science, and Certification Officer
College of Education, Health & Human Performance, Human & Social Sciences
Concordia University, Nebraska, an institution of The Lutheran Church-MMissouri Synod, believes, teaches, and confesses that the Holy Scriptures are the inspired, inerrant, and infallible Word of God. As people called by the Holy Spirit through the Gospel to saving faith in Christ Jesus, the Word of God guides all we do in leading, teaching, and learning. Concordia equips students for lives of learning, service, and leadership in the home, church, and world.

Come and belong…join our team of passionate service leaders!

The main campus (and this role) is located in Seward, Nebraska. If you thrive in a Christian atmosphere and community driven environment, you will enjoy Concordia University's community feel. If you want to learn more about Concordia University, Nebraska please visit (Use the "Apply for this Job" box below)..

Position requirements:

The primary responsibility of this position is to provide administrative and office support to the Dean, Department of Education Chair, and faculty of the College of Education, Health and Human Sciences. The position also serves as the Certification Officer; the Certification Officer shall be the person designated at the University with the responsibility for compliance with teacher certification and/or endorsement rules and regulations through the Nebraska Department of Education (NDE).

Must be 19 years of age or older to apply.

College of Education, Health and Human Sciences responsibilities:

• Provides administrative support including, but not limited to filing, word processing, scheduling appointments and meetings, opening and distributing mail, answering telephone and email communications, and greeting visitors.
• Completes budget related tasks including but not limited to ordering supplies, processing and filing purchasing card charges, reports, purchase orders, check requisitions, and expense reimbursements for the college. Complies with all purchasing card and expense reimbursement policies of the University.
• Processes adjunct faculty assignments for contracts.
• Computes faculty load weight each semester for College of Education, Health and Human Sciences faculty, reviewed by the Dean.
• Collects and maintains the file of official syllabi and course guides.
• Facilitates the collection and distribution of information required by other campus departments/individuals.

Department of Education responsibilities:

• Develops and maintains master database and centralized files for tracking education students.
• Develops and maintains a master database for textbooks.
• Maintains data for admission to the teacher education program, student teaching and program completion.
• Assists undergraduate and graduate students with teacher certification, including the processing of applications.
• Manages correspondence with education students.
• Assists with CAEP, Title II and state department forms and reports.

Certification Officer responsibilities:

• Demonstrates a high level of respect for compliance with NDE regulations and Education program policies as they relate to the University and the Education Programs.
• Receives correspondence from NDE regarding the regulations for the approval of Teacher Education programs.
• Promptly distributes information from NDE to the Dean, Department Chair, and Program Directors, as applicable.
• Communicates with NDE regarding questions, clarifications, needs and/or issues.
• Researches information from NDE documents.
• Communicates with students, alumni and external stakeholders regarding NDE requirements.
• Develops and nurtures positive professional and collegial relationships with NDE personnel.
• Submits certified records, reports and/or recommendations to the Department for the purpose of certification and/or endorsement.
• Attends NDE Certification Officer meetings.
• Learns and adapts to changes in NDE regulations on an ongoing basis.
• Reviews external transcripts for graduate initial certification program admission decisions.
• Reviews course substitution requests to ensure compliance with NDE requirements.
• Provides notary public services for the Education programs and University.

Education:

• Bachelor's degree

Experience:

• Six years of administrative/office/clerical experience.
• Previous compliance experience helpful.

Certifications:

• Notary Public (or willingness to become a Notary Public).

Specialized Knowledge:

• Ability to read and interpret academic transcripts.
• Ability to research and comply with information from government documents.

Proficiencies:

• Proficient in the use of technology, software applications including Blackboard, Banner, and related applications, databases, spreadsheets, and word processing necessary for teaching.
• Excellent organizational skills.
• Ability to make evidence-based decisions.
• Ability to juggle multiple tasks on sometimes short deadlines and with interruptions.

• Ability to…