Receptionist & Admin Assistant​/School

Overview

Name of Authority:
Serangoon Garden Secondary School

Contract Period:
From 1 April 2026 to 31 March 2027.

Option to Extend: 1 April 2027 to 31 March 2028.

• Mon: 7:15 am – 4:00 pm (incl. 1 hr lunch)
• Tue–Thu: 7:15 am – 4:00 pm (incl. 1 hr lunch)
• Fri: 7:15 am – 2:45 pm (incl. 1 hr lunch)

Service not required on Saturdays, Sundays and gazetted public holidays.

• Financial assistance and bursary support
  • Assist in basic clerical tasks checking document completeness.
  • Assist in financial assistance and bursary enquiries.
  • Inform parents of application outcomes and distribute approval letters.
  • Assist in obtaining endorsements for other financial assistance and bursary applications.
• Front desk and communication services
  • Handle counter service and manage telephone enquiries; relay messages to relevant personnel.
  • Attend to sick/injured students.
  • Contact parents and obtain yellow slip for early dismissal.
  • Collect mobile phones from students on detention.
• Data entry work
  • Perform data entry to support administrative functions.
  • Maintain accurate records of lost/found items, sick bay, and early releases.
  • Update stationery/paper inventory.
  • Scan and Whats App updates of late‑coming students geturjoy.
• Office organisation and maintenance
  • Housekeep front desk area to remain orderly and professional.
  • Issue and record uniforms on loan to students; ensure timely return in good order.
  • Keep cupboards in the General Office clean and tidy (stationeries and uniform).
  • Disposal of unclaimed lost and found items.
  • Spring‑cleaning of the General Office during school breaks.
• Document management and distribution
  • Distribute hard‑copy mails to designated recipients timely.
  • Ensure items for distribution are cleared and collected.
  • Obtain GRO signage of Delivery Orders, inform teachers, fill DO, ensure correct collection.
  • Issue Report Books to students as per teachers’ instructions.
  • Issue graduation certificates to graduated students.
  • Contact students for ad‑hoc NRIC collection.
• Event and materials coordinationinderella
  • Help pack items according to classes for distribution, whether for school events or collaterals.

The personnel shall minimally have a PSLE certificate and should preferably have 1 year experience in school office administrative duties.