Records Clerk

Overview

Primary Position Objectives:
Provide support for the student records function to ensure that students receive the support services and benefits necessary for successful participation in the Job Corps program while ensuring the maintenance of a uniform system to account for and document the participation and achievement of program participants.

Records Clerk

Reports To:

Student Records Supervisor

Department:
Student Records

FLSA STATUS:
Non-Exempt

Key Responsibilities

• Salary-$18.22-$18.23/hourly
• Review all incoming information for student records to ensure accuracy and completeness of each form
• Assist the Records Supervisor in scheduling sufficient arrivals to achieve and maintain contracted design capacity (On-Board Strength) through collaboration with OA contractors in geographic assignment plan (GAP)
• Collaborate with counselors in returning UA students back to Center;
  Ensure prompt documentation of UA retrieval efforts in CIS and student personnel files
• Maintain accountability for the input of students’ records and credentials in CIS in compliance with the PRH
• Ensure performance is accurately tracked and reported and necessary corrective action is taken to achieve the performance outcome goals and quality standards established by the National Director of Job Corps
• Assist in the development of daily morning reports are made available to all department in a timely manner
• Coordinate commercial transportation needs of students in compliance with the PRH and Department of Labor Manual Series – DLMS 7 – Travel Management
• Implement a system to provide clothing allowances for students in the amounts indicated and according to the time schedule shown in the PRH;
  Records shall include a signed receipt for all clothing allowances issued to the student
• Implement a uniform system for issuing student personal allowances and transition allowances earned through participation and achievement
• Prepare arrival pay sheets for students
• Review student folders to ensure they contain necessary paperwork
• Help update student profiles (ETA 640)
• Prepare terminated folders
• File Student information into permanent folder
• Work with counselors and Student Personnel Officer on arranging student transportation
• Assure that personal information about individual students, subject to the Privacy Act, is shared among staff only to the extent necessary to ensure the safety and effective provision of services to students, and no further, in accordance with the Student Rights to Privacy and Disclosure of Information
• Ensure accuracy, completeness, and timeliness of all student records documents
• Work toward meeting performance management goals
• Follow CDSS plan and Code of Conduct system daily
• Adhere to required property control policies and procedures
• Maintain good housekeeping in all areas and comply with safety practices
• Comply with all DOL guidelines, OFCCP regulation, Quality Assurance Plan (QAP) Life Skills Connection's policies and procedures, Job Corps notices and bulletins, and Center policies and procedures
• Demonstrate and abide by Life Skills core values and operating principles
• Model, mentor, monitor appropriate Career Success Standards
• Help students become more employable through continuous reinforcement
• Participation in PRH mandated staff training is mandatory;
  Failure to participate may result in disciplinary action up to and including termination
• Perform other duties as assigned

Key Competencies

• Performance Standards/Results
  • Effective communication:
    Present information both clearly and concisely and regularly confirm correct interpretation of information
  • Very high standard of written and verbal communication for the presentation of facts and ideas
  • Written communication must be clear, concise, easy to read and comprehend
• Organization of Work
  • Demonstrate the ability to handle several projects simultaneously
  • Implement the key principles of time management, task allocation and priority assignment in addition to personal organization
  • Continually seek ways to improve the service provided via development of professional skills and personal growth
  • Initiate and respond to suggestions for improving service