Executive Administrative Assistant

Job Description

Pay Range: $25/hr - $30/hr

• Two to six years of high-accountability professional experience.
• Exceptional written and verbal communication skills.
• Strong organizational and time management skills.
• Ability to manage confidential information with discretion.
• Ability to anticipate issues and proactively resolve challenges.
• Ability to work onsite in a professional office environment.
• Ability to work additional hours as needed to meet business demands.

• Experience supporting senior leaders or large teams preferred.
• Experience in business operations, consulting, startup environments, military leadership, or high-performance hospitality preferred.
• Experience coordinating strategic projects and managing multiple priorities simultaneously.
• Demonstrated record of progressive responsibility and professional growth.

• Manage executive calendar architecture and optimize scheduling priorities.
• Prepare meeting materials and ensure timely follow-up on action items.
• Develop decision-support briefs that distill complex information into clear summaries.
• Perform inbox triage and draft professional communications.
• Coordinate strategic projects and track progress to completion.
• Identify operational inefficiencies and recommend process improvements.
• Anticipate potential issues and implement proactive solutions.
Support senior leadership with administrative and operational tasks as required.
• Maintain professionalism and confidentiality in all interactions.

• Bachelor’s degree in Business or a related field preferred.
• Strong analytical thinking and problem-solving skills.
• Ability to create structure and clarity in ambiguous situations.
• Confidence to provide respectful pushback when appropriate.
• Growth mindset with interest in long-term professional development.

• Executive calendar management.
• Strategic planning and coordination.
• Written communication and business correspondence.
• Project tracking and follow-up management.
• Organizational efficiency and process improvement.
• Stakeholder communication and relationship management.
• Confidential information handling.

• High school diploma or equivalent required.
• Bachelor’s degree in Business or related field preferred.