Administration - Executive Administrative Assistant

Perform administrative duties to support Director and/or large staff

• This is not a traditional Executive Assistant role.
• This is a high-exposure, high-accountability position for someone who wants to learn how senior leaders operate, how decisions are made, and how large teams scale.
• You will operate as an extension of the executive — managing time, information flow, priorities, and strategic preparation. Over time, the role can evolve toward operations leadership or Chief of Staff–type responsibilities for the right person.
• If you are looking for a reactive, checklist-based administrative job, this is not it.
• If you want accelerated growth, real ownership, and direct exposure to leadership decision‑making, read on.

• Executive calendar architecture and time optimization
• Meeting preparation and follow‑up execution
• Decision‑support briefs (distilling complexity into clarity)
• Inbox triage and communication drafting
• Strategic project coordination
• Identifying inefficiencies and proposing improvements
• Anticipating issues before they Escalate
• Other duties as assigned to meet business needs

• You anticipate problems before they surface
• You create order from ambiguity
• You improve systems instead of maintaining broken ones
• You are comfortable pushing back respectfully
• You learn fast and operate with urgency
• You view this role as a launchpad, not a landing spot

• Business operations, consulting, startup, military leadership, or high‑performance hospitality
• 2–6 years of high‑accountability experience
• Evidence of upward trajectory
• Exceptional written communication

• Direct exposure to executive decision‑making
• Rapid professional growth
• Clear performance feedback
• Increasing responsibility based on performance
• Compensation is competitive and aligned with performance and growth potential.

• HS Diploma or Equivalent – Required
• Bachelor’s Degree – Business or related field - Preferred

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.

While Mindlance is an equal opportunity employer our clients require that we conduct background checks on all hires who receive a contingent offer of employment. It is understood that any offer extended by Mindlance is contingent on meeting the requirements set forth by the client which may include but are not necessarily limited to: criminal history (including sexual crimes), verification of social security number, employment verification, motor vehicle records (sales staff or any staff receiving car allowance), verification of education, professional licensure where applicable, and debarment authorities.

This process is conducted to verify the accuracy of the information provided by the candidate. misdemeanor or felony conviction on an applicant’s record does not in any way render the applicant ineligible for hire however all convictions will be escalated to the compliance team.

When making any offer of employment to a successful candidate, Mindlance staff is responsible to the hiring party to inform the candidate of the client’s intent to extend a contingent offer of employment. Upon the successful completion of the background check and drug screen, the submission of all Mindlance paperwork along with any client specific documents the associate will be cleared for their assignment.

Once the start instructions are received, which is typically the Friday prior to the candidate’s start date the associate will receive starting instructions from the account management team.