Executive Administrative Assistant

Job Title: Administration - Executive Administrative Assistant

Duration: 2 months

Location: Secaucus, NJ 07094

Shift/Time Zone: M - F 8:30 - 5pm, possibly OT

Perform administrative duties to support Director and/or large staff.

• This is not a traditional Executive Assistant role.
• This is a high-exposure, high-accountability position for someone who wants to learn how senior leaders operate, how decisions are made, and how large teams scale.
• You will operate as an extension of the executive - managing time, information flow, priorities, and strategic preparation. Over time, the role can evolve toward operations leadership or Chief of Staff-type responsibilities for the right person.
• If you are looking for a reactive, checklist-based administrative job, this is not it.
• If you want accelerated growth, real ownership, and direct exposure to leadership decision-making, read on.

• Executive calendar architecture and time optimization
• Meeting preparation and follow-up execution
• Decision-support briefs (distilling complexity into clarity)
• Inbox triage and communication drafting
• Strategic project coordination
• Identifying inefficiencies and proposing improvements
• Anticipating issues before they escalated
• Other duties as assigned to meet business needs

• You anticipate problems before they surface
• You create order from ambiguity
• You improve systems instead of maintaining broken ones
• You are comfortable pushing back respectfully
• You learn fast and operate with urgency
• You view this role as a launchpad, not a landing spot

• Business operations, consulting, startup, military leadership, or high-performance hospitality
• 2-6 years of high-accountability experience
• Evidence of upward trajectory
• Exceptional written communication

• Direct exposure to executive decision-making
• Rapid professional growth
• Clear performance feedback
• Increasing responsibility based on performance
• Compensation is competitive and aligned with performance and growth potential.

HS Diploma or Equivalent - Required

Bachelor's Degree - Business or related field - Preferred