Special Events & Donor Stewardship Officer

Position: Special Events & Donor Stewardship Officer

Department: Development

Reports to: Chief Philanthropy Officer

Classification: Regular, Full-time, Non-exempt

Compensation: $35.00/Hour

Grade: 26

Preferred

Start Date:

February 2026

The Special Events and Donor Stewardship Officer is a key donor engagement and fundraising position. Using events as the main strategy, this position holds responsibility for the design, coordination, promotion, and execution of the annual Fueling Transformation Luncheon and all donor stewardship events. Reporting directly to the Chief Philanthropy Officer, this position works closely with Director of Individual Giving and Annual Fund Manager, as well as members of Marketing, Production, and Front of House.

Seattle Children's Theatre (SCT) has served more than 4 million children since its founding in 1975 through professional theatre and arts education in the Puget Sound region and beyond. Our mission is to provide children of all ages access to professional theatre, with a focus on new works and theatre education.

Seattle Children s Theatre is committed to equity, diversity, accessibility, and inclusion in all areas of our work. We encourage applicants of all races, ethnicities, religions, gender identities and expressions, sexual orientations, abilities, ages, and backgrounds to apply. We value nontraditional career paths and transferable skills.

Fundraising and Signature Event Delivery:

• Plan, coordinate, and execute SCT’s annual Fueling Transformation Luncheon to generate the fundraising goal of $300,000+
• Manage the event budget and logistics including vendor coordination, run-of-show preparation, volunteer support, and day-of execution.
• Support pre- and post-event activities, including guest tracking, donor communications, and event wrap-up tasks.

Donor Stewardship and Cultivation Events:

• Plan and execute all (up to 12) Annual Fund donor stewardship and cultivation events in support of the Annual Fund program.
• Work with Chief Philanthropy Officer to plan and execute all (up to 12) major and legacy donor stewardship and cultivation events.
• Provide event support for Board stewardship events.
• Partner with Development, Marketing, Production, Front of House, and Education teams to ensure smooth, mission-aligned event execution.

Administrative and Operational Support:

• Use the organization’s CRM to accurately track event activity, attendance, and donor engagement related to stewardship and fundraising events.
• Prepare and distribute donor communications related to events and engagement opportunities in coordination with the Development and Marketing teams.
• Maintain organized event files, schedules, checklists, and documentation to support efficient execution and knowledge sharing.
• Support execution of donor and sponsor benefits fulfilment in partnership with the Institutional Giving Officer and Major Gifts Team.

Organizational Responsibilities:

• Contribute positively to the organization’s culture and day-to-day operations through collaboration, responsiveness, and professionalism.
• Participate in equity, diversity, accessibility, and inclusion initiatives, including required trainings and all-staff meetings.
• Demonstrate and uphold the organization’s mission, vision, and values in all work. Perform other duties as assigned.

We recognize that experience can come from many places. This reflects our commitment to skills-based hiring, which focuses on a candidate’s ability to perform essential job functions—regardless of whether those skills were developed through formal education, professional experience, community work, or lived experience. If you meet most of the qualifications and are excited about this role, we encourage you to apply.

Required Skills:

• Planning and Execution:
  Ability to plan, coordinate, and deliver high-quality events from concept through execution and follow-up.
• Donor Stewardship and Relationship Building:
  With the understanding of the role of donor experience in cultivating and stewarding relationships, the ability to foster and deepen relationships with donors and funders of all levels.
• Project…