Marketing & Events Coordinator

About the Role

Job Title:

Marketing & Events Coordinator

Location:

Seattle, WA (hybrid)

Department:
Corporate Marketing

Reports to:

Senior Vice President of Marketing

The Marketing & Events Coordinator supports the planning, coordination, and execution of company and client events while assisting with corporate marketing programs, including awards management, branded merchandise, social media, and PR/communications support. This is an execution‑driven role. You will help ensure events, awards programs, sponsor ships, and promotional initiatives are organized, on schedule, and aligned with Kidder Mathews brand standards. This position is based at our headquarters in downtown Seattle and will require full‑time, in‑office presence (five days per week) during the first three months to support onboarding and ramp‑up.

Following that period, the role will transition to a hybrid schedule.

This role is ideal for someone who thrives in structure and knows how to create it—someone who finds satisfaction in timelines, checklists, budgets, and organized systems that make events and marketing programs run flawlessly.

• Plan and execute company and client events, including conferences, meetings, client functions, and sponsorship activations.
• Support the full event lifecycle, including site selection, budgeting support, vendor coordination, catering, A/V, invitations, RSVP tracking, agendas, signage, and materials.
• Provide day‑of event coordination and on‑site logistical support.
• Coordinate event materials, including shipping, swag, signage, name tags, and promotional items.
• Assist with hotel room blocks, contracts, and event budgets as needed.

• Prepare and distribute awards materials (certificates, plaques, recognition items).
• Maintain awards and rankings tracking systems.
• Draft and submit award nominations in partnership with Marketing Communications leadership.
• Support industry ranking surveys, awards submissions, and voting campaigns.
• Coordinate logistics for company sponsor ships (awards events, panel engagements, conferences), including table and ticket coordination, broker alignment, and collaboration with PR to maximize visibility and brand exposure.

• Coordinate branded merchandise, apparel programs, promotional inventory, and new broker welcome packages across offices.
• Assist with branded gifting initiatives and promotional campaigns.
• Provide social media support, including posting, drafting content, and basic graphics as appropriate.
• Assist with tracking press activity and media mentions.
• Support preparation for press release distribution.
• Support online brand review monitoring and reporting.
• Ensure Corporate Marketing and Kidder Mathews brand standards are followed across events, marketing, and communications deliverables.
• Perform other duties or projects as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the competencies (minimum knowledge, skill, and ability) required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• 3+ years of event coordination, event marketing, or related experience.
• Experience using Adobe Creative Suite programs (InDesign, Photoshop, Illustrator) preferred.
• Understanding of corporate marketing operations, event coordination, branding, and communications support within a professional services environment.
• Familiarity with coordinating events, awards programs, and promotional marketing activities.

• Excellent grammatical, oral, and written communication skills.
• Exceptionally detail‑oriented with a strong personal standard for organization and accuracy.
• Highly organized and process‑driven, with the ability to manage timelines, budgets, and logistics with precision.
• Comfortable building and maintaining spreadsheets, trackers, and event run‑of‑show documents.
• Customer service oriented with a keen ability to build relationships with…