Assistant Property Manager

Ascend Talent Solutions provided pay range

This range is provided by Ascend Talent Solutions. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$75,000.00/yr - $80,000.00/yr

The Commercial Assistant Property Manager will work closely with the Property Manager, Property Coordinator, and Engineering and Security teams to ensure the successful fiscal and real property management of an industrial portfolio. The primary responsibilities for the Commercial Assistant Property Manager will be actively participating in the preparation of the monthly and annual financial reporting packages, project managing above standard work for tenants including suite improvements and maintenance.

Establishing and maintaining relationships with building vendors driving high quality work and service. Additional responsibilities for the Commercial Assistant Property Manager will include the following:

• Ensure scheduling of outside vendor/contractor repair and maintenance work in accordance with budget plan and maintenance calendar.
• Oversight of on-site janitorial and landscaping staff to ensure completion of service requests and compliance with the contract specifications for janitorial and landscape services.
• Provide assistance in all matters of security and life safety. Coordinate annual building fire and earthquake drills and assist in the development and on-going implementation of Floor Warden and Emergency Response Team Programs.
• Along with the PM and Operations Manager, schedule testing of the building’s fire alarm systems and devices and work closely with outside service provider and Chief Engineer to ensure that necessary repairs are made as per each inspection.
• Coordinate building maintenance and improvement projects under the direction of the SPM. Assist the PM in facilitating tenant improvement projects and work to be performed by outside contractors.
• Perform monthly property inspections, complete inspection reports, and submit to PM. Independently coordinate associated repair and maintenance items in keeping with budgetary requirements.
• Administer tenant move-in/outs in keeping with building policies and procedures. Coordinate services with tenant contacts and building service providers.
• Oversee elevator services and work closely with elevator technicians to ensure timely completion of maintenance requests, obtain technical information from on-site elevator technician on entrapments or problems requiring incident reports and ensure completion of scheduled elevator repair and maintenance items with the support from the Operations Manager.
• Review security Daily Activity and Incident Reports and work with the Security Site Supervisor to ensure professionally written and well-organized reports.
• Ensure distribution of annual asbestos notices to building tenants per the building ACM plan.
• Available out of business hours to provide support and direction at the property as needed.
• Support PM in all aspects of property management.
• Submit all outside contractor and vendor work estimates and proposals to PM for approval and work closely with Property Administrator to ensure creation and distribution of Purchase Orders.
• Act as back-up to the Property Administrator as required in his/her absence. Positively and professionally respond to inquiries from walk‑ins, tenants, and vendors. Answer incoming phone calls and route appropriately.
• Manage recycling programs including educating the tenants on sustainable practices.
• Develop and distribute tenant notices and building operations correspondence to tenant office managers as required.
• Work with PA to ensure that Tenant and Vendor certificates of insurance are maintained and tracked.
• Review and approve all Accounts Payable.
• Responsible for collection and reporting on Accounts Receivable. This includes ensuring rent statements and work order billings are generated and mailed monthly, generating utility reimbursements and reporting to PM monthly until all rent is received. Follow up on rent collections and late charge billings, deposit rent checks, apply payments/monthly archive data…