Human Resources Manager

Reports to:

Vice President of Administration

Department:
Human Resources

FLSA Category:
Non-Exempt

Average Hours per Week: 40

Summary

The Human Resources Manager is responsible for fostering sustainable organizational health through the stewardship of human capital at The Seattle School. This position manages a broad range of HR functions including recruiting, hiring, benefits administration, compensation, employee relations, event planning, training and development. The HR Manager guides leadership in providing an appealing compensation, benefits, and work-life package to employees, while supporting the full employment life cycle and employee efforts to meet the mission and values of the institution.

The Manager ensures legal compliance with all applicable city, state, and federal regulations, and serves as a knowledgeable resource for both employees and leadership on HR policy, employment law, and best practices.

Essential Functions

Employee Relations

* Serve as the initial point of contact for employee issues and inquiries, including benefits, payroll, recruiting, event planning, and school policies; troubleshoot and provide technical support for employees using HRIS tools (Paylocity, HR web pages, Asana, etc.).

* Respond to employee relations issues and manage appropriate resolutions, including liaison to labor attorneys as needed.

* Develop and ensure compliance with policies, procedures, laws, standards, and government regulations. Stay current on organizational structure, personnel policy, and federal and state laws regarding employment practices.

* Develop and update the Employee Handbook and supplemental employment policies; update the HR website as needed, including policies, procedures, benefits, payroll, job postings, and manager resources.

* Plan and support staff community celebrations and appreciation events.

Employee Recruitment & Retention

* Create job postings from approved requisitions, place advertisements, and manage the full recruiting cycle including candidate screening, applicant tracking, interviewing and scheduling, and background and reference checks.

* Follow internal hiring policies and comply with all state and federal laws prohibiting discriminatory hiring practices.

* Coordinate new employee onboarding, including welcome communications, HRIS registration, document verification, benefits enrollment, and coordination with other departments.

* Be a liaison with local employment agencies, colleges, and industry associations.

Benefits Administration

* Manage all employee benefits programs including healthcare insurance, time-off benefits, and the employee retirement plan.

* Maintain appropriate benefits processes in accordance with related laws and regulations, ensuring compliance with COBRA, HIPAA, ACA, and other applicable requirements.

* Track ACA data throughout the year and complete annual surveys and census data for external agencies, including IPEDS, ATS, Benefit Renewals, and compensation surveys (Archbright, CUPA-HR, etc.).

HR Administration & Compliance

* Record and maintain employee information in HRIS and personnel files, including personal data, compensation, benefits, performance reviews, job descriptions, and termination data, ensuring timely payroll processing.

* Develop and maintain a compensation system for all regular staff, supported by current job descriptions, internal equity, and market-based ranges; manage instructional compensation contracts.

* Audit HRIS employee files to ensure compliance with federal and state retention laws; perform maintenance as necessary to ensure file accuracy.

* Collect and distribute all pertinent employee change information needed by shared services departments to update multiple internal systems.

* Issue faculty and instructional staff contracts and facilitate independent contractor forms and agreements.

* Serve as liaison for HR on the Safety Committee.

* Collect and interpret data to measure effectiveness of HR systems and processes.

Training & Leadership

* Provide employee and supervisor training, including new hire orientation, sexual harassment prevention, and diversity and inclusion.

* Aligned with our mission and The Way of Life, facilitate Continuous Performance Feedback processes to support clear goals, communication, and professional development of managers and team members.

* Partner with leadership to provide innovative solutions to ever-changing personnel and resource demands.

* Identify institutional obstacles related to human capital and propose solutions.

Knowledge, Skills & Abilities

* Bachelor's degree in Human Resources or a related field preferred.

* 3-5 years of HR generalist experience, with a desire to continue developing HR skills; experience in higher education and/or a not-for-profit environment desirable.

* Administrative experience with HRIS and payroll systems (Paylocity preferred); proficiency with task management tools (Asana preferred).

* Strong knowledge of employment law; ability to follow complex regulatory requirements and stay…