Human Resources Manager

Job Description

The Department of Medicine has an outstanding opportunity for a full-time Staff Human Resources Manager within a shared-services human resources model. The Department of Medicine is the largest department in the School of Medicine with over 3,900 staff, faculty, trainees and students and an annual budget of approximately $ consisting of patient care revenue, sponsored research funds, endowments and gifts, state funds and affiliated hospital funding associated with the academic programs within the department.

The department is made up of eleven subspecialties divisions:
Allergy and Infectious Diseases;
Cardiology;
Gastroenterology;
General Internal Medicine;
Gerontology & Geriatric Medicine;
Hematology-Oncology;
Medical Genetics;
Metabolism, Endocrinology and Nutrition;
Nephrology;
Pulmonary, Critical Care and Sleep Medicine; and Rheumatology. These divisions occupy space at multiple sites including University of Washington Medical Centers (UWMC-Montlake and UWMC-Northwest), Harborview Medical Center (HMC), Veterans Administration Puget Sound Health Care System (VAPSHCS), Bloodworks NW, Fred Hutch, and other locations in the Seattle area.

Recruitment, Onboarding & Engagement (30%)

• Deliver end-to-end recruitment services for a shared-services portfolio of divisions, including temporary and regular professional and classified staff, graduate students, and student assistants.
• Partner with hiring managers to understand objectives, assess hiring needs, create recruitment strategies, and manage searches through the recruitment life cycle.
• Provide standardized guidance on job description development, recruitment requests, and hiring processes, while accounting for divisional nuances.
• Consult with faculty to determine program management needs and supervisory reporting structure within their programs.
• Provide subject-matter expertise on UW hiring best practices, equity considerations, and compliance requirements.
• Manage onboarding and offboarding processes and associated Workday actions for supported divisions; advise on access to UW systems and conduct exit interviews.
• Educate managers on current policy and practice information for successful onboarding.
• Direct and manage staff performance evaluation process and ensure compliance with UW HR and Departmental processes.
• Guide managers on best practices in conducting performance evaluations.
• Facilitate and provide resources for employee professional development options.
• Ensure divisional activities comply with departmental, School of Medicine, University, state, and federal regulations (FLSA, ADA, Washington State law).

Compensation Management (30%)

• Review and recommend compensation for new hires and compensation changes across assigned divisions, ensuring internal equity and alignment with UW frameworks.
• Conduct salary analyses across the shared-services portfolio, the Department of Medicine, the School of Medicine, and the University.
• Advise managers on job description updates and oversee position review requests, ensuring consistency and equity across divisions.
• Educate managers on compensation actions, processes, and justification requirements.
• Oversee and initiate various Workday compensation actions (i.e. TPI/TSI, one-time payments, in-grades, etc.).
• Review and process FTE requests in alignment with departmental standards.

Employee Relations & Workforce Support (25%)

• Coach and advise managers and supervisors on organizational effectiveness, performance management, corrective action, and equitable employment practices; provide guidance on communicating difficult or sensitive information to employees.
• In partnership with Department of Medicine HR, oversee and coordinate layoffs and/or furloughs for review and approval by Campus HR.
• Serve as the primary HR liaison for assigned divisions, working closely with UW HR Employment (Employment Specialists and HR Consultants), Department of Medicine HR, and Campus HR Operations on a full spectrum of employee relations matters.
• Maintain professional working relationships with key campus partners, including the Office of the Attorney General, Disability Services Office, and the University Complaint Investigation and Resolution Office (UCIRO).
• Act as the division’s first point of contact for employee relations concerns; assess situations, interpret policy, and provide recommendations to divisional and departmental leadership regarding complaint resolution, conflict management, and corrective action.
• Manage leave and accommodation matters within the Division, ensuring compliance, and partner with Central HR Leave Specialists and the Department of Medicine on complex leaves.
• Counsel staff on effective use of paid and unpaid leave during extended absences, including FMLA and parental leave.
• Educate managers and employees on FMLA, paid leave, and institutional leave policies.
• Partner with Division payroll specialist on Workday leave time management reporting for FMLA tracking, record keeping, and required…