HR Senior Benefits & Leaves Specialist

Overview

Full-time position starting at $33.56 - $38.46/hr (D.O.E) with COMPETITIVE BENEFITS INCLUDE:

• Medical, Dental, Vision, Life Insurance and Long-Term Disability
• Health Savings Account and Flexible Spending Account
• Generous PTO, paid sick time, 15 days of paid vacations, 13 days of paid holidays, plus a personal holiday
• CCS/CHS 403(b) Employee Saving Plan
• Employee assistance program

At Catholic Community Services of Western Washington and the Archdiocesan Housing Authority, we are committed to compassion, diversity, excellence, justice and stewardship. We are an activist agency for change, working to eliminate poverty and social injustice.

We come from all walks of life, cultural heritages and faith traditions. We fulfill the Catholic Church’s role in the mission of charity to anyone in need by providing compassionate, culturally competent and professional services that strengthen, and support individuals, families and communities based on the value and dignity of human life.

The Senior Benefits & Leave Specialist will have responsibility for administering employee leaves and benefits in accordance with carrier contracts, including medical, dental, life insurance, long-term disability, FMLA, PFML (Washington), FSA and COBRA, retirement (403b), pension and Workers Compensation. This position supports an employee base of around 900. They will be responsible for compliance with federal, state and local regulations affecting health, welfare and retirement benefits and adherence to established company policies.

They will provide training and quality assurance support to the HR Generalist on leave and benefits administration. They will also provide consultation to the HR team on workers compensation and complex employee leave and benefits issues.

The Senior Benefits & Leave Specialist will also provide training and technical assistance on the HRIS platforms, including the implementation of new platforms. They will partner with HR leadership to provide data analysis to inform agency leadership decisions.

• Provide training and technical assistance to employees and managers on HRIS and benefits platforms.
• Support HR data analytics efforts by building reports and providing data analysis to inform HR and management decisions.
• Liaison with agency leaders and stakeholders on implementation of new HRIS and data management tools.
• Runs and submits monthly eligibility adjustment reports and monthly termination status report. Work with HR team to ensure data accuracy and resolve issues as needed.

• Process and administer medical leave and disability accommodation requests for employees including FMLA, PFML, Workers Compensation, ADA, and long-term disability.
• Communicate leave status updates, needs and responsibilities with all stakeholders to include payroll, managers and employees.
• Effectively interpret and administer leave policies, rules, and have an array of knowledge relating to employee leave and disability policies and law.
• Train HR Generalist on leave and benefits policies and procedures and provide ongoing technical assistance and quality assurance support.
• Provide consultation to HR team members on complex employee leave and benefits issues.

• Assist employees with Workers Compensation claims.
• Work with claims management service to resolve claims.
• Support HR leadership in resolving workers compensation claims.

• Coordinate benefit programs including, but not limited to, medical, dental, vision, disability, life and flexible spending.
• Research and respond to employee questions regarding all aspects of employee benefits and act as a liaison between employees and insurance carriers.
• Responsible for the input and maintenance of all employee data in HRIS systems and benefits information in vendor websites where a carrier feed does not exist, including processing benefit enrollments, changes and terminations, as well as COBRA.
• Troubleshoot carrier feed issues by working with current HRIS and insurance vendors.
• Work closely with payroll to ensure accuracy of employee data, including hires, employee changes, benefits deductions and terminations.
• Maintain benefit records for all employees annually during open enrollment and routinely for employee qualifying events such as new hires, new benefits, family status changes, and all related plan activities; analyze enrollment data regularly to ensure accuracy.
• Present pension eligible report to HR leadership before implementation.
• Coordinate annual Open Enrollment and benefit related events.
• Maintains regulatory notices, reporting filings and forms including, but not limited to: ACA mandates, non-discrimination testing, etc.
• Responsible for reviewing and reconciling monthly benefit invoices.
• Facilitate new hire and benefits orientations.

• Review benefits billing statements prepared by HR Generalist to ensure accuracy and compliance.
• Reconcile and balance…