Benefits Specialist

Our Mission

As the world’s number 1 job site, our mission is to help people get jobs. We strive to cultivate an inclusive and accessible workplace where all people feel comfortable being themselves. We’re looking to grow our teams with more people who share our enthusiasm for innovation and creating the best experience for job seekers.

(Comscore, Total Visits, March 2025)

The Benefits Specialist will play a key role in supporting and administering the company’s U.S. benefits programs, ensuring employees receive a best-in-class experience. This role manages day-to-day benefits operations, partners with vendors, ensures regulatory compliance, and provides exceptional employee support. You’ll be part of a Total Rewards team that values innovation, scalability, and data-driven decision-making.

• Benefits Administration: Administer and maintain all U.S. employee benefit programs, including medical, dental, vision, FSA/HSA, 401(k), and voluntary benefits and coordinate and support annual open enrollment, including system testing, communications, and employee education. Serve as the escalation point of contact for employee benefit questions, claim issues, and eligibility inquiries and deliver clear, engaging communication about benefits offerings and support benefits education sessions.

• Compliance & Reporting: Ensure compliance with ERISA, ACA, HIPAA, COBRA, and other relevant federal and state regulations and maintain up-to-date plan documents, policies, and communications in compliance with legal and company standards. Support benefits audits and prepare required filings (e.g., SF HCSO, Form 5500, ACA reporting, Summary Plan Descriptions).

• Vendor & Program Management: Partner with insurance carriers, brokers, and third-party administrators to resolve issues and optimize service. Support annual renewals, benchmarking, and plan design changes in collaboration with the Total Rewards team.

• Process Improvement & Projects: Identify opportunities to automate and streamline benefits processes. Collaborate cross-functionally with Payroll, HRIS, Legal, Accounting, and Finance on benefits-related tasks and projects.

• 401(k) Plan Administration: Administer the company’s 401(k) plan, including employee enrollments, contribution changes, loans, and distributions and assist employees in understanding plan features, resources, and tools offered by the plan provider. Support nondiscrimination testing (ADP/ACP), plan audits, and annual Form 5500 preparation and maintain Summary Plan Descriptions and required employee communications.

• 5 years of benefits and retirement administration experience in a U.S.
  
  -based company (tech industry experience preferred).

• Solid understanding of U.S. benefits laws and compliance requirements (ERISA, ACA, HIPAA, COBRA).

• Experience with HRIS and benefits platforms (e.g., Workday, Rippling, Gusto, ADP, or similar).

• Exceptional technical, analytical, organizational, and communication skills.

Austin Metro Area 60,000 – 80,000 USD per year

NYC Metro Area 64,000 – 85,000 per year

US Remote – 60,000 – 80,000 per year

The base salary range represents the low and high end of the Indeed salary range for this position in the given work location. Actual salaries will vary depending on factors including but not limited to location, experience, and performance. The range(s) listed is just one component of Indeed’s total compensation package for employees. Other rewards may include quarterly bonuses, Restricted Stock Units (RSUs), a Paid Time Off policy, and many region-specific benefits.

We care about what you care about. We have a multitude of benefits to support Indeedians, as well as their pets, kids, and partners including medical, dental, vision, disability and life insurance. Indeedians are able to enroll in our company’s 401k plan, as well as an equity-based incentive program. Indeedians will also receive open paid time off, 12 paid holidays a year and up to 26 weeks of paid parental leave.

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