Program or Department Coordinator II - Clinical Lab

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington. With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers.

Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

This position will be fully onsite, 1.0

FTE/full-time Monday - Friday, 7:30am - 4pm with some flexibility.

• Identify, research and determine resolutions to budget issues
• Serve as a point of contact representing the department to other departments, individuals and outside organizations
• Manage projects that support business operations by designing project/study methodologies, data collection and data management, setting project study goals and timetables and ensuring research and administrative tasks are completed
• Interpret regulation and draft and interpret policies, procedures and best practices for the department or unit as it relates to the business function of the unit or ongoing stakeholder education
• Identify and resolve operational issues with authority to deviate from established policies and procedures without prior approval
• Plans, organizes and oversees events, determining and securing necessary resources, setting agendas and negotiating rates and contracts as needed
• Determine reporting needs and analyzes data
• Determine content, design and write correspondence, documents and presentations
• Onboard new staff
• May supervise staff
• May review time sheets and approve as needed
• Assists in the development and implementation of administrative procedures and policies
• Manages staff and departmental calendar, meeting invites, staff timecards and review/approve time exceptions and requests in Kronos
• Management and maintenance of Policy Stat: acknowledgement tracking, creating reports and facilitating policy/procedure edits
• Provides administrative support for hiring, onboarding new staff and maintenance of staff competencies:
  • Interview coordination and preparation of materials
  • Coordination of training schedules and checklists
  • Assist with Proficiency tracking
• Assist with budgetary functions for the department, projects, and research studies:
  • Submitting purchase orders and standing orders
  • Reconciling credit card expenses
  • Reimbursement requests
  • Preparing expense reports for approval
• Performs daily operational tasks, as needed:
  • Extract and publish departmental operational metrics
  • Patient Case file prep/wrap up: pulling transcripts and outside records, file setup, labeling and scanning
  • Provider verification (K-checks)
  • Onsite assistance with delivery couriers

Required:

• High School Degree or equivalent
• Minimum one year of relevant experience
• Critical thinking skills
• Ability to take initiative and use sound judgment in carrying out responsibilities
• Ability to work in a fast paced, complex healthcare environment
• Customer service skills
• Ability to prioritize concurrent responsibilities and demands
• Basic knowledge of medical terminology may be required for certain roles
• Strong organizational skills
• Demonstrates initiative as evidenced by advancing technical…