Office Manager

Posted 3 days ago

Are you a friendly, outgoing professional with strong organizational skills and a passion for wellness? Do you love creating calm, supportive environments where people feel genuinely seen and cared for?

If so, we’d love to meet you.

Ballard Acupuncture Center is a busy, growing women’s health–focused acupuncture clinic in Seattle. We’re seeking a full-time Office Manager to oversee daily operations and support the continued growth of our heart-centered practice. This role is ideal for someone who enjoys leadership, organization, and being part of a mission-driven team making a real difference in women’s lives.

You’ll work closely with a dynamic practice owner and a dedicated team supporting women through every stage of life — from fertility and pregnancy to postpartum and menopause.

• Manage day-to-day operations of a busy acupuncture clinic
• Lead and support a team of 1 front desk assistant and 3 acupuncturists
• Schedule and communicate with patients via phone, text, and email
• Provide warm, professional support at the front desk
• Maintain clinic supplies and manage inventory
• Oversee the herbal dispensary and rotate product displays
• Track clinic metrics using spreadsheets
• Manage social media content and create/send newsletters

• Friendly, organized, and confident with both patients and staff
• Strong customer service background, ideally within a wellness, healthcare, or holistic health setting
• Experience supporting day-to-day operations in a clinic or professional office environment
• Tech-savvy and comfortable with spreadsheets and email marketing tools
• A clear, creative, and professional communicator
• Passionate about women’s health and holistic care
• Looking for a long-term role in a meaningful, growth-oriented environment
• $31/hour
• 2 weeks paid time off (PTO)
• 4 paid holidays:
  New Year’s Day, Independence Day, Thanksgiving Day, Christmas Day
• 25% off acupuncture services and retail
• Supplements are available at cost
• Growth opportunities in a supportive, purpose-driven environment

$31 hourly

At Ballard Acupuncture Center, our missionis to create a safehealingspace where people can receive exceptional holistic careand where women get the support and empowerment they need to be their best selves throughout every phase of their lives. We specialize in Women's Health and supporting women during different transitions in their lives. We do this by really listening to our patients and meeting them where they are on their healing journey.

You will work with a woman practice owner who is dynamic, results-oriented, and always open tonew ideas.

Our excellent customer care and supportive work environment have earned us the Seattle Award for Best Acupuncture Clinic two years in a row!