Public Records Analyst - Management Analyst

Title- Public Records Analyst

Classification- Management Analyst 3 (MA3)

Job Status- Full-Time/Permanent

WDFW Program - Information Technology Program - Public Records Unit

Duty Station- Olympia, Washington – Thurston County

Hybrid/Telework- The selected candidate may be able to telework/work remotely up to four (4) days per week at the discretion of the supervisor. The successful candidate must be available to report to the duty station as needed.

Learn more about being a member of Team WDFW!

Photo Caption:
Bull Elk moving on – Photo Credit:
Debbie Smith

We are seeking a highly organized decision maker with strong attention to detail to serve as our newest Public Recrods Analyst!

This position will receive and assign public records requests, conduct record audits, and utilize their strong interpersonal skills when working alongside the agency Public Record Coordinators.

Creative problem solving is key, as well as understanding of Boolean search parameters, and our ideal candidate will utilize both in this role. If this sounds like an opportunity that would interest you, we encourage you to apply!

Among the varied range of responsibilities held within this role, the Public Records Analyst will,

• Receive and interpret public records requests from public and private citizens for Department.
• Assign public records requests to program FRA2/3 known as Public Records Coordinators.
• Review program-level Forms and Records Analysts 2/3 known as Public Records Coordinators records productions for quality, relevance, and consistency.
• Conduct high volume records review to ensure quality and adequacy of search and records production.
• Serve as liaison between Department and public and private citizens via direct communication and response with requested records.
• Analyze and interpret case law, statutes, and administrative rules for application of exemptions to records with potential sensitive information.
• Consults with PRO, AGO, management, Public Records Coordinators and program staff in the management of public records requests, optimize searches to mitigate legal risk and improve search efficiency.
• Works with the Public Records Officer to design response and appropriate workflow and search for complex or high-risk public records requests. Consults with affected programs to provide advice and guidance on PRA compliance.
• Interprets language of public records request to determine search terms for agency-wide electronic records search.

Work Setting, including hazards: Work is generally performed in an office setting; position requires extensive computer use and desk work.

This position normally works 8:00am-5:00pm, Monday-Friday but may be required to work occasional weekends and evenings, depending on workload. Some overtime may be required on short notice.

Some travel may be required throughout the State.

Computer hardware & software; general office equipment.

Frequent interaction with members of the public and with WDFW staff.

Associate’s degree and two (2) years of experience with public records requests or discovery for large organization

or

High school diploma and four (4) years of experience with public records requests or discovery for large organization

• Strong understanding of the Washington State Public Records Act (RCW 42.56).
• Excellent written and oral communication skills including clear and professional memorandums, emails, letters and other correspondence to the public, staff and legal counsel.
• Ability to maintain confidentiality working with sensitive and personal information.
• Proficiency with computer software programs, including Word, Excel, Access Database, SharePoint, Outlook, Adobe Pro and the ability to maintain databases.
• Ability to conduct proactive and defensible electronic record searches leveraging Boolean search parameters.
• Demonstrated ability to creatively solve problems and ensure project deadlines are met.

Employee must obtain Level 4 CJIS certification, which includes fingerprinting and background check.