Contracts Specialist

Contracts Specialist 2

Schedule: This is a full‑time position. Work schedule is normally Monday through Friday, 8 a.m. to 5 p.m.; however, incumbents must be willing to work days or hours outside of their approved schedule as required to meet business needs. Flexible/Hybrid is an option.

Travel Requirements: Incumbent may occasionally travel during and outside normal work hours throughout the state, including rare overnight stays.

Who we are: The State of Washington Energy Facility Site Evaluation Council (EFSEC) provides a “one‑stop” siting process for major energy facilities in the State of Washington. EFSEC coordinates all evaluation and licensing steps for siting certain energy facilities in Washington. EFSEC specifies the conditions of construction and operation and manages an environmental and safety oversight program of facility and site operations.

EFSEC maintains jurisdiction over project sites from application until eventual decommissioning and reclamation of the site.

For more information about the different ways facilities generate power for Washington homes and businesses, the facilities we oversee, how you can get involved with our Council, how to submit your comments to our agency, our siting processes and laws, rules and policies, we invite you to explore our Washington State Energy Facility Site Evaluation Council website.

This position is directly responsible for reviewing, creating, monitoring and renewing state‑wide goods and services contracts for the agency. This role coordinates with the Department of Enterprise Services (DES) contract services on larger contracts requiring RFP or RFI work, and ensures that DES has all information for preparing and maintaining necessary contract documents; ensuring DES accounting services has all information for maintaining and documenting information related to billings and invoice payments;

managing and maintaining program tracking systems and financial documentation for billings, facility regulatory compliance, and the EFSEC contactor oversight program as needed; drafts and prepares policy and procedure documents when necessary; manages electronic databases and SharePoint Libraries; and assists EFSEC Managers in fulfilling their job responsibilities.

As a Contract Specialist 2, you will be the primary responsible for reviewing, creating, monitoring, and renewing state‑wide goods and services contracts for EFSEC. You will coordinate directly with DES Contract Services on large‑scale projects requiring RFP or RFI work, ensuring they have the necessary data for contract preparation, and work closely with DES Accounting to document all billings and invoice payments.

Your role will also maintain the agency’s digital infrastructure by managing electronic databases and SharePoint libraries of the EFSEC’s contracting, and collaborating with the EFSEC Webmaster to ensure the public website remains current. Furthermore, you will provide technical assistance for public records requests and offer backup support to Commerce Specialists, ensuring EFSEC continues to provide an effective siting and compliance process for Washington’s major energy facilities.

To understand the full scope of details relating to this position, interested applicants are encouraged to contact rachel.vaughan.gov and jobs.gov and request the full job description.

• Review requests for the procurement of public works construction, architectural and engineering services, and other contracting as assigned
• Analyze the requirement and determine the procurement method, review sole source justifications and prepare documentation, determine applicability of public work requirements and assist with alternative public works contracting methods in compliance with State Law
• Collaborate with Commerce Specialists and project managers to define procurement requirements including proposed procurement schedules, scope of work/specifications, evaluation criteria, pricing schedule, budgeted contract amount, type of procurement process, subcontracting opportunities and requirements, term of contract, drawings and…