Warrant Specialist; Fiscal Specialist

Summary

Term‑limited temporary position until December 2026. If filled by a King County employee who has passed initial probation, it will be a Special Duty Assignment. The Finance and Business Operations Division, Treasury section seeks a Warrant Specialist (Fiscal Specialist
3). Primary responsibilities include ensuring warrant issues and redemptions balance, protecting against fraud, and responding to inquiries from banks, county agencies, and special districts.

• Prioritize, schedule, coordinate, and monitor daily warrant activities; accurately process warrant registers for accounts payable, payroll, and school districts’ warrant runs.
• Balance warrant indices, research and resolve reconciliation problems; add manual warrants to the mainframe warrant system for future clearing; provide warrant copies as requested.
• Process warrant corrections as indicated and approved by customers; review affidavits of loss, submit to bank, and coordinate follow‑up.
• Communicate with bank regarding reconciliation discrepancies and encoding errors; cancel warrants and report outstanding numbers for unclaimed property.
• Prepare general journal entries and interfund transfer vouchers; reconcile bank postings to warrant postings using Excel.
• Research fraud and counterfeit warrants; initiate credit transactions with the contracted bank; track counterfeits and inform the auditor and customers.
• Coordinate with school districts and internal departments to validate warrants and prevent fraud; ensure manual registers reconcile with electronic files.
• Coordinate with computer systems support staff to respond to bank and agency inquiries; ensure interface files are processed daily.
• Provide requested information to auditors, school districts, county departments, and the contracted bank.
• Provide backup to the Accountant for bank account reconciliation and cash management functions as needed.
• Provide backup to other Fiscal Specialists for cashier and bank transactions.

• Experience in fraud monitoring.
• Experience in an accounting environment, including creating journal entries and reconciling accounts.
• Intermediate‑level proficiency in Microsoft Excel, Word, and Outlook.
• Strong communication, interpersonal, writing, and customer service skills.
• Ability to manage time and adapt to changing priorities; work on multiple projects simultaneously.
• Ability to work with people from diverse backgrounds.

• Bank employment experience with emphasis on fraud monitoring.
• Experience with LEAN processes and principles.
• Experience with SharePoint, MS Teams, and other collaborative online tools.

• Work Site:
  Hybrid model with office days and telecommuting; primary office at King Street Center, 201 S. Jackson, Seattle, Washington 98104.
• Location Requirement:
  Must reside in Washington state and be within reasonable distance to King County worksite.
• Schedule:
  
  40‑hour workweek, 8:00 a.m. – 5:00 p.m., Monday‑Friday; overtime eligible.
• Union Representation:
  Position is 117 represented.

• Medical, dental, and vision coverage options.
• Life and disability insurance.
• Retirement through Washington State Department of Retirement Systems and 457(b) plan.
• Transportation program and ORCA transit pass.
• 12 paid holidays, two personal holidays.
• Generous vacation and paid sick leave.
• Paid parental, family, medical, and volunteer leaves.
• Flexible Spending Account.
• Wellness programs.
• Onsite activity centers.
• Employee Giving Program.
• Employee assistance programs.
• Flexible schedules and telecommuting options.
• Training and career development programs.

Recruitment open to all qualified candidates. A completed King County Application is required. Applicants may be considered for future opportunities. Provide a resume; a cover letter addressing minimum qualifications and interest is encouraged. Selection phases include a screening interview, virtual interview, and pre‑hire reference checking. Online applications are preferred; if you cannot apply online, visit (Use the "Apply for this Job" box below)..

For questions or assistance, contact Michael Castro, Recruiter, mcastro.

King County is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions.