Warrant Specialist; Fiscal Specialist

This recruitment is to fill a Term-Limited Temporary position that is anticipated to end in December 2026. If filled by a King County employee who has passed their initial probation, it will be a Special Duty Assignment.

King County’s Finance and Business Operations Division, Treasury section, is seeking a Warrant Specialist (Fiscal Specialist
3)!

The primary function of this position is to ensure that warrant issues and warrant redemptions balance, protect from any fraud, and respond to all inquiries from banks, King County agencies, and Special Districts.

Our ideal candidates will be enthusiastic, forward thinking, agile, customer service driven, team players with a can do attitude who will stay calm under pressure handling a high volume of transactions while attentively listening and communicating clearly. We are looking for candidates who enjoy collaborating with team members, solving problems, and learning new systems.

To be considered for this opportunity, you must at a minimum, demonstrate knowledge, skill and ability to:

• Prioritize, schedule, coordinate, and monitor the daily warrant activities. Accurately process warrant registers for the accounts payable, payroll, and school districts’ warrant runs. Balance warrant indices, research, and resolve reconciliation problems. Add manual warrants to the mainframe warrant system for future clearing. Provide warrant copies as requested by departments, agencies, and districts from returned hard copies and digital copies using bank proprietary software.
• Process warrants corrections as indicated and approved by customers. Review affidavit of loss forms, submit to bank and coordinate follow-up process. Communicate with the bank regarding reconciliation discrepancies and encoding errors. Cancel warrants and report outstanding warrant numbers to appropriate customers for unclaimed property reporting.
• Prepare general journal entries and interfund transfer vouchers. Reconcile bank postings to warrant postings using Excel spreadsheets.
• Research fraud and counterfeit warrants and initiate credit transactions with King County’s contracted bank. Track counterfeits both in detail and summary and inform the County auditor and appropriate customer on fraud or counterfeiting initiated on any warrant account. Place stop payments and cancellations on warrants deemed to be lost or fraudulent.
• Communicate with School Districts and internal Departments to ensure warrants are valid and to prevent fraudulent warrant issues. Ensure district manual warrant registers reconcile with electronic warrant files in the mainframe warrant system.
• Coordinate with computer systems support staff to respond to bank and county agency inquiries. Ensure that interface files are processed daily.
• Provide requested information to auditors, school districts, King County departments, and King County’s contracted bank. Communicate effectively with auditors, school districts, King County agencies and departments, and King County’s contracted bank.
• Provide backup to Accountant for the bank account reconciliation process and Cash Management functions as needed.
• Provide backup to other Fiscal Specialists for Cashier and bank transactions

• Experience in fraud monitoring
• Experience in an accounting environment which includes creating journal entries and reconciliation of accounts
• Demonstrated intermediate-level proficiency in Microsoft Excel, Word, and Outlook
• Strong communication, interpersonal, writing and customer service skills
• Intermediate level of technology proficiency using MS Office Productivity tools in your daily work
• Ability to manage your time and adapt to changing priorities, work on multiple priorities and projects simultaneously, meet quick deadlines, and produce timely and quality work products
• Ability to work with people from diverse backgrounds.

• Bank employment experience with an emphasis on fraud monitoring
• Experience with LEAN processes and principles
• Experience with SharePoint, MS Teams and other collaborative online tools

The Treasury section is part of the larger Finance and Business Operations Division portfolio of…