Accounts Payable Specialist

• Oversee the end-to-end AP cycle: invoice intake, approvals, three-way matching, payments, and vendor reconciliations
• Maintain and enforce AP controls and vendor onboarding standards
• Lead month-end AP close activities, reconciliation, and audit support
• Ensure timely and accurate payment processing, including check runs, wire transfers, and ACH transactions
• Responsible for 1099 compliance and reporting
• Prepare monthly journal entries for prepaid, fixed assets, leases, amortization, and use tax
• Build and maintain strong relationships with vendors, addressing inquiries and resolving payment issues promptly
• Oversee expense reimbursement processes to ensure accurate and timely payments
• Administer the corporate credit card program to ensure compliance with company policies
• Handle special projects as required

Qualifications and Skills:

• Bachelor’s degree in accounting, finance, or a business-related field
• Basic knowledge of accounting principles and US GAAP
• Proficient in Excel with strong analytical skills
• 3+ years of accounts payable experience in a multi-entity/multinational environment
• Strong written, verbal, and interpersonal communication skills, including the ability to listen attentively and communicate information clearly and effectively
• Demonstrated ability to work in a team, facilitate effective team interactions, and foster a positive work environment; willingness to assist teammates to achieve departmental goals
• Downloading invoices, entering them into Sage, and processing payments
• Handles AP for 12-14 primary companies, plus occasional ad hoc payments for additional entities (primarily via credit card)
• Ensure invoices are issued to the correct legal entity
• Prevent and catch any cross-company payments
• State filings (Washington, Nevada, and Texas)
• Business licenses and other annual obligations
• Manages Amex and Visa transactions
• Approximately 300 transactions per month, often high-dollar amounts
• Previously very helpful for expense reporting and reconciliation
• 1099 compliance and reporting
• Experience processing 1099s for 100–200 vendors is preferred
• Familiarity with GL reconciliations for select accounts
• Recently implemented SharePoint for AP documentation
• Each invoice payment must be supported and stored in Share Point
• The role will require consistent adherence to documentation standards