Special Projects Manager; SY

Position: Special Projects Manager (SY 26-27)
Special Projects Manager Reporting to the Dean of Operations the Special Projects Manager wears many hats while delivering first class customer service to families students teachers visitors and other stakeholders As the right hand of the DOO the Special Projects Manager is an essential strategy partner in driving operational excellence managing school wide systems planning and executing school wide events and experiences The Special Project Manager builds and deepens relationships with families of current and prospective students engages our community through service and partnership and drives student recruitment and enrollment so that our schools maximize their potential to serve young people and achieve our mission Who We Are What if all students graduated high school with the knowledge skills and habits they need to lead a fulfilled life This is the question that guides our mission at Summit Public Schools Summit is a leading network of public schools that prepare a diverse student population for success in a four year college and to be thoughtful contributing members of society We operate 12 schools serving over 4500 students in the Bay Area and Washington state 100 of Summit graduates are college ready and Summit graduates complete college at double the national average We need exceptional diverse and mission aligned teachers to join our team to help prepare our students for a fulfilled life Join us

What Youll Do Project and Event Management Develop the strategy and implementation plan for school wide projects

Support the planning and execution of school wide culture initiatives ie Teacher Appreciation Week Support with testing logistics

Plan organize and execute preparations and day of logistics for school events meetings and activities such as celebrations of learning college fairs and college trips

Main Office and School Support Support the Office Manager in ensuring the front desk area is welcoming professional clean and organized Greet visitors at the front desk and create a warm and welcoming environment

Ensure a welcoming orderly responsive and open Main Office; this includes responding to public inquiries answering phones and emails taking messages checking voicemails sending robocallsrobotexts maintaining school apps ie Parent Square responding to questions and concerns from families and students and assisting faculty with inquiries

Greet and sign guests in and out ensure they have proper identification while on site and monitor access to the school

Support the Office Manager with collection and maintenance of student personnel school and organization information

Receive forms and paperwork track missing forms manage databases update contact information keep records current manage contract signatures etc Manage relationships with service providers and vendors

Coordinate team member onboarding and offboarding including distribution of faculty welcome packages key cards and technology

Support with filing and data entry

Provide coverage for the Office Manager as needed

Communicate effectively with students families and colleagues; draft professional family facing and staff facing communications

Participate actively when needed in department meetings faculty meetings and other team meetings

Commit to continual professional growth participating actively in personalized learning plans career matrix conversations and professional development workshops

Implement and enhance the schools systems and culture

Welcome and on board new Summit students

Management of Whole School Systems Co design support and continuously improve school wide daily systems to meet organization wide standards for operational excellence

Work with the school leadership team to ensure that all government authorizer and compliance reports are completed on time Liaise with the Data Information Team to manage and support student data and information systems such as Powerschool and Metabase Liaise with the Technology Team to support student and faculty technology systems ie chromebook checkout troubleshooting devices etc Liaise with the Finance team and coordinate school financial systems such as purchase orders payroll records…