HR Assistant Faculty HR

Position: HR Assistant for Faculty HR
** Job Description**## Under the general supervision of the Manager of Faculty Human Resources, the HR Assistant provides specialized technical and human resources oversight and administrative support to the Information School’s (iSchool) Faculty Human Resources Team within the Office of Faculty Affairs.

This position helps manage the appointment and lifecycle processes for core, adjunct, and affiliate faculty. This position has responsibilities in the areas of recruitment, appointment, payroll and compensation, and faculty reviews (e.g. promotion, merit, regular conference, academic review). This position has frequent communications with internal external customers and partners through various modalities; phone, video conference, chat, and email. In support of recruitment activities, this position has purchasing and fiscal stewardship responsibilities.

The Faculty HR Team is responsible for all HR matters pertaining to permanent and multi-year appointed faculty, as well as postdoctoral scholars and adjunct and affiliate faculty. The team collaborates and interacts with the other iSchool HR teams - Staff HR and Academics HR - as part of the overall iSchool HR Net, and partners on many processes with the iSchool Finance and Research Services  the iSchool there is an expectation that all faculty and staff will step up where they see an opportunity to apply their special expertise or talents, speak up when they identify opportunities or concerns, and lead by taking actions that exemplify the iSchool’s core values.

Leadership within the iSchool is expressed in diverse ways reflecting the variety of styles and cultures that are represented by our faculty and staff.#
** Responsibilities**## Recruitment (25%)
* Assist with the Manager for Faculty HR with recruitment activities for faculty and postdoctoral scholars. Most of the faculty recruiting activities occur from August – March. During this time, the effort on recruitment activities will be higher.
** Develop and revise faculty recruitment templates and guidance documents
* Support the search planning process by helping prepare timelines and routing job postings for review.
* Assist with posting advertisements and coordinating with the advertising agency for open faculty positions.
* Respond to general email inquiries regarding open positions and correspond with applicants as needed. Assist with faculty candidate schedules for campus interviews across multiple searches running concurrently.
* Perform administrative functions for multi-day faculty candidate visits to include travel arrangements, catering, research talk flyers, creating and managing candidate itineraries, and other tasks as assigned.
* Maintain recruitment documentation and ensure records retention requirements are met.## Multi-Year Reappointment, Academic Review, Promotion and Tenure, and Regular Conference with the Faculty (25%)
* Assist with faculty review process by coordinating logistics and documentation in collaboration with iSchool Academic Services, Faculty Affairs, and the Dean’s Office
** Gather necessary documentation for reappointment, review, and promotion cases including Student Course Evaluations, Peer Teaching Evaluations, CVs, Letters of Recommendation, etc.
· Prepare draft rosters, ballots, and surveys for applicable processes and make available on SharePoint with appropriate, process specific permissions.
* Use Sharepoint, Google Drive, and Interfolio to save and share documents
** Affiliate/Adjunct Appointment/Reappointment (20%)
*** Track and perform personnel processes and timelines for all adjunct, affiliate appointments, including coordination with iSchool Faculty Affairs, iSchool Academic Services, and Dean’s Office.
** Assist with appointment and reappointment processes for adjunct and affiliate faculty from initiation through completion, under established procedures.
* Gather necessary documentation for processing adjunct and affiliate faculty appointment, reappointment, and promotion.
· Verify documentation for completeness and route materials for review in accordance with established University procedures. Support faculty voting process and documentation for…