Senior Graduate Education Specialist

Job Description

The Office of Research and Graduate Education (RGE) in the School of Medicine (SoM) promotes and facilitates research, teaching and science training within the UW Medicine community. We do so by building and enhancing infrastructure, providing UW Medicine and University leadership with strategic information and analysis, fostering an open and collaborative environment, streamlining processes, and maximizing opportunities for achievements in research and education.

• Plan and implement workshop and seminar content for the SoM’s research trainee community, encompassing programs such as the Bioscience Career Seminar Series, Inclusive Leadership Workshop, Future Faculty Fellows, Science Teaching Experience Program (STEP).
• Coordinate closely with the team to support large school-wide events honoring research trainees such as the PhD Welcome Event, PhD Hooding Ceremony, and fellowship receptions.
• Work closely with the Associate Dean for.prefixed Research Education and Training and Director of Research and Graduate Education to implement strategies that enhance infrastructure, provide data and analysis, foster collaboration, streamline processes, and maximize opportunities for the achievements of PhD graduate students localizado research postdoctoral scholars and fellows.
• Work closely with the Senior Outreach Specialist and the Director of Research Mentor Education to plan and implement the Research Mentor Education program throughout the academic year.
• Work closely with the Data and Analytics Unit on the development and presentation of new metrics and reporting resources to programs and department leaders related to the support and development of research trainees.
• Work closely with the Director and Associate Director to strategize support and infrastructure to directors and administrators of SoM institutional training grants.
• Work closely with the Director to provide detailed and easily accessible guidance on compliant student employment best practices, policies and procedures.
• Cultivate and sustain strong relationships with PhD programs’ faculty Graduate Program Coordinators (GPCs) and staff Graduate Program Advisor (GPAs) to provide resources in support of each program’s goals.
• Conduct surveys and gather important information required for strategic planning and analysis at both the SoM and departmental levels.
• Support student organization and affiliate group facilitators in meeting their community building goals through guidance, relationship management, and resources.
• Represent SoM at school and campus-wide meetings and processes related to graduate programs and research postdoctoral scholars.

• Monitor and track budgets for assigned programs.
• Work with the Administrative Manager to closely manage financial allocations of school-wide scholarships and fellowships while maintaining fiscal responsibility.
• Monitor student organization activities for compliance with financial requirements.
• Make budget recommendations to leadership related to resources and awards provided to research trainees.

• Work closely with the Senior Outreach Specialist to develop internal communications to research trainees and mentors.
• Partner with department leadership and Alumni Association teams on strategic engagement of graduating students to build a strong PhD alumni community.
• Develop and refine career development on-demand resources for postdoctoral trainees.
• Create and adapt guides and materials for prospective students, new student orientation, graduating students, and alumni.
• Serve as a point of contact for inquiries regarding education and training resources and services.

• Administratively support various committees including Graduate Program Coordinators (GPCs), Graduate Program Advisors (GPAs), Research Experiences for Undergraduates (REU) program directors, and T32 peer networks.
• Assure standard operating procedures are accurate, current, and utilized.
• Routinely provide backup to other team members, including the Senior Outreach Specialist, Assistant to the Vice…