TEMPORARY or Out-of-Class; OOC Training & Education Coordinator, Assistant Human Resources

Seattle Public Utilities (SPU) is looking for a tech‑savvy and enthusiastic Temporary (external) or Out‑of‑Class (internal) Training and Education Coordinator Assistant
. In this position, you will play a critical role in maintaining the safety and well‑being of our employees by assisting in the development of our comprehensive learning programs. You will provide program support for core Learning & Development functions, including data entry, content management, facilitator support, and customer‑facing assistance. If you enjoy working in a collaborative environment, paying attention to detail, and contributing to employee growth, we invite you to apply for this exciting opportunity with SPU!

This Temporary or OOC opportunity is expected to last approximately 6‑months and is open to all qualified candidates. External candidates are [initially] non‑benefited and will receive premium pay in lieu of benefits.

Seattle Public Utilities (SPU) is a community‑centered utility that delivers vital services to Seattle residents and businesses including drinking water, drainage and wastewater, and garbage/recycling/compost. SPU also provides drinking water for 1.5 million customers in the region. SPU’s work includes system maintenance and improvements and keeping Seattle clean. Over 1,400 SPU employees work with our community to provide affordable and equitable stewardship of our water and waste resources for future generations.

• SPU Website
• SPU Workplace Expectation
• Strategic Business Plan

SPU commits to Our City Values and Race and Social Justice as core principles that guide our work. We actively take steps to dismantle systemic racism and increase service equity. We value diverse life experiences and strive to create a workplace that is welcoming to all. We take steps to be inclusive and equitable in our recruiting, hiring and promotional opportunities.

• Coordinate complex scheduling of training sessions and venue selection.
• Handle participant registrations and maintain training records.
• Collects, compiles, prepares, updates, assembles, and distribute training and presentation materials and manuals;
  Ensure training rooms are set up with necessary equipment and supplies.
• Coordinates and maintains training/education materials, audio‑visual equipment, laptops, tablets, and supplies utilized for training and education.

• Communicate with trainers, trainees, and other stakeholders to provide information and updates.
• Respond to inquiries regarding training programs and schedules.
• Send reminders and follow‑up emails to participants and trainers.

• Coordinate logistical details for training events.
• Manage inventory of training materials and order new supplies as needed.

• Maintain databases and records related to training programs, including attendance, feedback, and certification information.
• Assist in compiling and analyzing training data to evaluate program effectiveness.
• Generate reports on training activities and outcomes.

• Assist trainers during sessions by handling technical issues, distributing materials, and managing the audience.
• Provide on‑site support during training sessions, ensuring smooth execution.

• Help develop and update training materials and resources.
• Participate in brainstorming sessions for new training initiatives.
• Assist with researching, coordinating, and developing materials for use in training and educating on procedures, rules, regulations, forms, requirements, training trends and best practices.

• Collect and compile feedback from participants post‑training.
• Assists management in the identification and analysis of training needs for areas of improvement.
• Support with preparing summary reports on training effectiveness and participant satisfaction from a variety of sources.

• Assist in uploading and managing training content on the LMS.
• Provide technical support to users navigating the LMS.
• Help track course completions and certifications through the LMS.

• Perform other administrative duties as assigned…