Program Operations Specialist

** Job Description
** The Office for Academic Personnel and Faculty (APF) is a coalition of strategic partners focused on serving the University of Washington’s current and prospective faculty, librarians, residents, fellows, postdoctoral scholars, and academic staff. Reporting to the Associate Vice Provost for Academic Personnel and Faculty Development, the Program Operations Specialist will support the APF Development pillar by providing leadership and management for operations, communications, design and implementation of expanded leadership and development programming.

The specialist will be instrumental in further scale up of APF development programs, broad implementation, evaluation, and communications. This position is responsibility for day-to-day program logistics and long-term operations planning.

The person in this position serves in a variety of administrative roles and must demonstrate effective communication, administrative judgment, and innovative ability. They must be able to work independently and as a member of the Development Support Services (DSS) Team. APF development programs will have an eye towards improving faculty well-being, and as such, deep knowledge of programs and interventions geared towards cohort building, fostering inclusive organizational climates, communications and leadership skill building will be instrumental.

In addition, some research and policy background will also be necessary to develop a robust evaluation program, analyzing the data, and communicating findings that take a continuous quality improvement approach. The position also leads administrative and operational activities, establishes and maintains project timelines, and maintains communications and information sharing with other parts of APF and academic leaders in the UW tri-campus system.

This position will provide critical support to APF to launch their new service-orientated programming, which emerged out of the restructure of the Office of Academic Personnel (OAP into the Office of Academic Personnel & Faculty (APF). In alignment with the wider goals for APF, this position will help envision and map out leadership program activities. This position supports the efforts of all faculty, academic personnel, and academic leaders across the arc of their careers and across the three campuses of the UW.
** Duties & Responsibilities
**** Faculty Development Programming Design and Oversight*
* • Works with Associate Vice Provost for Faculty Development, the DSS team, APF, and other stakeholders to identify, develop, and implement new programs and activities that align with faculty development goals across all three UW campuses.
• Performs applicable background research for assigned projects, including interviews with academic leaders, summarizing data from interviews and other qualitative data sources, basic quantitative analysis of faculty data, and developing data visualization and reports on these data.
• Facilitates and assures outreach, research, and coordination of programs, including liaising with stakeholders and partners, authoring and/or assembling content and materials.
** Operations Management*
* • Assist in developing, maintaining, and implementing policies, strategic plans, educational programs, and resources for the Academic Personnel and Faculty Development pillar and the Development Support Services group.
• Regularly assist in the compilation and analyses of faculty data (faculty track, years of service) from UW, national sources
• Coordinate with APF director of communications to update and maintain the APF Development website
• Develop strategic public relations materials in coordination with the APF communications team.
• Manage and maintain programmatic listservs, other program-related databases, and spreadsheets.
• Establish and maintain collaborative and cooperative relationships within APF and with units interacting with APF Development pillar and Development Support Services, such as the Executive office, Deans offices, departments, UW HR, etc.
• Lead and manage operations for all APF professional and leadership development activities (e.g. postdoctoral development workshops and…