Program Operations Specialist

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The Office for Academic Personnel and Faculty (APF) is a coalition of strategic partners focused on serving the University of Washington’s current and prospective faculty, librarians, residents, fellows, postdoctoral scholars, and academic staff. Reporting to the Associate Vice Provost for Academic Personnel and Faculty Development, the Program Operations Specialist will support the APF Development pillar by providing leadership and management for operations, communications, design and implementation of expanded leadership and development programming.

The specialist will be instrumental in further scaling up APF development programs, broad implementation, evaluation, and communications. This position is responsible for day‑to‑day program logistics and long‑term operations planning.

The person in this position serves in a variety of administrative roles and must demonstrate effective communication, administrative judgment, and innovative ability. They must be able to work independently and as a member of the Development Support Services (DSS) Team. APF development programs aim to improve faculty well‑being; deep knowledge of cohort building, inclusive climates, communication, and leadership skill building is essential.

Some research and policy background is also necessary to develop a robust evaluation program, analyzing data, and communicating findings with a continuous quality improvement approach. The position leads administrative and operational activities, establishes and maintains project timelines, and maintains communications and information sharing with other parts of APF and academic leaders in the UW tri‑campus system.

• Works with the Associate Vice Provost for Faculty Development, the DSS team, APF, and other stakeholders to identify, develop, and implement new programs and activities that align with faculty development goals across all three UW campuses.
• Performs applicable background research for assigned projects, including interviews with academic leaders, summarizing data from interviews and other qualitative data sources, basic quantitative analysis of faculty data, and developing data visualization and reports.
• Facilitates and assures outreach, research, and coordination of programs, including liaising with stakeholders and partners, authoring and/or assembling content and materials.

• Assist in developing, maintaining, and implementing policies, strategic plans, educational programs, and resources for the Academic Personnel and Faculty Development pillar and the Development Support Services group.
• Regularly assist in the compilation and analyses of faculty data (faculty track, years of service) from UW and national sources.
• Coordinate with the APF director of communications to update and maintain the APF Development website.
• Develop strategic public relations materials in coordination with the APF communications team.
• Manage and maintain programmatic listservs, other program‑related databases, and spreadsheets.
• Establish and maintain collaborative relationships within APF and with units interacting with APF Development pillar and Development Support Services, such as the Executive Office, Dean’s offices, departments, UW HR, etc.
• Lead and manage operations for all APF professional and leadership development activities (e.g., postdoctoral development workshops and website content, assistant professor promotion workshops).

• Drives implementation of new programming and current programming.
• Analyzes faculty data (track, years of service, years in rank) and develops relevant data visualizations, web content, and invitations for APF programs; links with relevant audiences for each event.
• Monitors progress and completion of key tasks to ensure assigned projects are on track to meet intended goals and objectives.
• Exercises independent decision‑making, as many of the projects will be unique in nature.
• Sets planning timelines, identifying tasks, deadlines, key…