Construction Project Manager

Pre-Construction Coordinator – Luxury Custom Homes

Position Overview:

The Pre-Construction Coordinator supports the successful planning and execution of high-end custom residential projects by managing budgets, schedules, design coordination, and documentation from concept through construction start. This role acts as the bridge between ownership, sales, design partners, consultants, and construction teams to ensure projects are fully vetted, priced, coordinated, and ready for a smooth transition to construction.

This position reports directly to the Operations Manager and works closely alongside the project Salesperson to support client communication, budgeting, and scope alignment during the pre-construction phase.

This position is highly detail-oriented and requires strong communication, organization, and technical coordination skills in a fast-paced custom home environment.

• Coordinate the pre-construction process from schematic design through permit and construction start
• Manage project documentation, including drawings, specifications, and consultant reports
• Track design progress and ensure timely deliverables from architects, engineers, and consultants
• Prepare projects for a clean and complete handoff to the construction team

• Develop and maintain detailed project budgets and cost models
• Coordinate subcontractor and vendor pricing, bid requests, and scope reviews
• Analyze bids for completeness, accuracy, and alignment with project scope
• Support value engineering efforts while maintaining design intent and quality
• Track budget revisions throughout design development
• Support the Salesperson with pricing updates, option pricing, and scope clarifications as needed

• Assist in developing pre-construction schedules and milestone timelines
• Track critical design, pricing, and permitting deadlines
• Coordinate internal reviews and decision points to maintain schedule alignment

• Serve as the primary point of contact during pre-construction for architects, engineers, and designers
• Create and maintain custom Sketch Up models to support design development, coordination, and client communication
• Develop custom 3D models and renderings to assist with constructability reviews, scope clarification, and design decision-making
• Coordinate mechanical, electrical, plumbing, and low-voltage systems within Sketch Up models to identify conflicts, routing challenges, and spatial constraints early in the design process
• Support design coordination between architectural intent and MEP systems prior to permit and construction pricing
• Facilitate design coordination meetings and document action items

• Coordinate permit submittals and responses with design teams and jurisdictions
• Track permit status, corrections, and approvals
• Assist with utility coordination, ROW permits, and agency reviews as required

• Prepare complete build packages including approved plans, budgets, schedules, scopes, and consultant documents
• Assist in setting up project management software and documentation standards
• Support project kickoff meetings with field leadership
• Create and organize custom electronic customer completion binders, including warranties, manuals, inspections, drawings, and closeout documentation
• Maintain clear, structured digital records suitable for client turnover and long-term reference

• 3–7 years of experience in residential construction, estimating, or pre-construction
• Experience with high-end custom homes or complex residential remodels preferred
• Strong understanding of construction drawings, specifications, and residential building systems
• Demonstrated experience using Sketch Up to create custom models and visualizations
• Working knowledge of MEP coordination and spatial planning within 3D models
• Excellent organizational, communication, and documentation skills
• Ability to manage multiple projects and deadlines simultaneously

• Microsoft Outlook, Word, and Excel
• Builder Trend (or similar residential construction management software)
• Jobsite QR code…