Construction Project Assistant​/Document Control Manager; Aviation

Job title: Project Assistant/Document Control Manager (Aviation)

Location: Seattle, WA

Job Type: Office / Field

Employment Type: Full-Time

Company

Description:

Fronza & Francis is a high-performance multi-state certified, women-owned firm that provides excellent customer-oriented services to industry clients. Our services consist of project management, construction management, project controls, contract administration, and contract compliance support services to both private and public sector companies. We have an integrated and scalable range of services which help our clients achieve their goals on projects of varying scope, budget, schedule, and complexity.

Job Description: As a Project Assistant/Document Control Manager you will be reporting to the Construction Manager. You will be responsible for tracking budget and schedule status, preparing estimates, submitting and maintaining project tracking logs, and coordinating between stakeholders, contractors and tenants.

• Set up, maintain, manage, operate and support the Contract Management System (CMS) used for official documents and control tailored to specific projects. (Currently using Open Text as the database tool)
• Perform project close‑out and archive all manual and electronic CMS files using current archiving database and Iron Mountain offsite storage
• Review and accept/reject contractor submittals for contract compliance and ensure that all stakeholder responses are moving through the CMS
• Support CM team members for project meetings: take meeting minutes; and set up (organize, schedule, track) and prepare materials/make copies
• Develop, manage and maintain project tracking logs (RFIs / Submittals / NCRs/etc.) as requested
• Provide support in preparation, estimating, cost documentation and track execution of contract change orders
• Provide support in processing pay requests for construction contracts and manage pay estimate tracking processes
• Support the maintenance of construction photographs, logs and other monitoring/tracking records
• Review plans and specifications to update appropriate RFIs and maintain as built and red‑lined drawing records
• Provide support in the preparation of construction bulletins, field directive change notices, and unit quantity analysis
• Coordinate between stakeholders including Port departments, contractors and tenants to ensure proper documentation and execution of utility shutdowns, CAFs, site access and key requests
• Manage and maintain correspondence and construction documents including serial letters, commission memos, meeting notes, and other contract documents
• Provide support in reviewing and providing feedback on plans and specifications for constructability
• Provide construction management support as requested by the Port Construction Manager

• Weekly and monthly progress reports
• Shutdown requests
• Inspection logs
• Daily reports
• Force accounts
• Materials testing
• Other construction records when requested by the Port Construction Manager

• Associate’s Degree or Bachelor’s Degree in Engineering, Architecture, or Construction management
• 5–7 years of experience
• Ability to work effectively with a team
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices

• Primavera, MS Project or other scheduling software
• InEight, OST or other estimating software
• Procore, Prolog, Expedition or other construction management software

• MS Office Suite
• Open Text
• OSHA 10 hour

Submit your resume via job board or intranet.

Fronza & Francis is an equal opportunity employer. We welcome diversity and are committed to creating an inclusive workplace for all. All employment decisions are made without regard to race, color, religion, sex, national origin, age, disability, or veteran status.