Surgery Scheduling Supervisor - Orthopedic Clinic

Surgery Scheduling Supervisor - Orthopedic Clinic

Orthopedic Specialists of Seattle Clinic Seattle, 2409 N 45th St, Seattle, Washington, United States of America

Posted Tuesday, January 20, 2026 at 11:00 AM

At Proliance Surgeons, Bellingham Surgery Center and Surgery Center at Valley our patients come from all walks of life — and so do we. We hire and support people from diverse backgrounds, fostering growth and development to make Proliance a great place to work. Our unique experiences and perspectives help us deliver Exceptional Outcomes, Personally Delivered.

We are proud to offer a comprehensive and competitive benefit and pay package including health coverage, 401k with match and profit share, PTO and more! For further details regarding Benefits and Washington State Minimum Wage details please visit our careers page at

Compensation during the offer process will be determined based on factors such as compensation structure, experience, qualifications, and internal equity.

Be Part of Who We Are!

What We Stand For

Lead a dedicated medical scheduling team at a top-ranked surgical practice in Seattle — with competitive pay, health insurance, 401(k) matching, PTO & culture-building perks like free coffee and weekly lunches!

At Proliance Surgeons - Orthopedic Specialists of Seattle, we believe great patient care starts with a supported and appreciated team. We foster a collaborative, respectful culture where employees are encouraged to grow, learn, and pursue new opportunities. In addition to meaningful work and pathways for professional development, we prioritize employee appreciation with perks like free coffee, weekly complimentary lunches, an annual holiday party, and other team-building events, because we believe a positive, connected workplace matters.

Additional perks & benefits include:

• Medical, dental, and vision insurance
• 401(k) with match and profit sharing
• Generous paid time off/sick and safe leave - accrual from date of hire
• Holiday pay, no nights or weekends
• Life and LTD - paid for by the company
• Performance incentives
• Learning Management System offering free CEUs
• Team member referral program and more!

Position Summary

The Surgery Scheduling Supervisor plays a critical role in ensuring timely , accurate , and patient-centered access to surgical and imaging care. This position provides direct leadership and operational oversight for Prior Authorizations, Surgery Scheduling, and MRI Scheduling teams, ensuring schedules are optimized , patients are contacted promptly, and pre-operative requirements are completed efficiently and compliantly.

This role partners closely with the clinic and ASC leadership teams to manage day-to-day operations, mentor and develop staff, and drive continuous improvement initiatives that enhance patient experience, provider productivity, financial performance, and regulatory compliance. The Scheduling Supervisor demonstrates mastery of scheduling operations and serves as a key resource for resolving complex access, authorization, and scheduling challenges.

Key Duties and Responsibilities

The key duties and responsibilities of the Surgery Scheduler Supervisor include, but are not limited to:

Leadership & Team Management

• Lead and supervise Surgery Scheduling, Imaging Scheduling, and Authorizations/Benefits teams, ensuring clear expectations, accountability, and performance standards .
• Coach, train, and develop staff to promote consistency, engagement, and high performance.
• Support recruiting, onboarding, competency development, and cross-training of team members.
• Partner with management on performance reviews, goal setting, corrective action, and terminations as needed.
• Promote positive leadership, open communication, and staff engagement while modeling professionalism and emotional intelligence.
• Manage staffing, scheduling, timesheets, and time-off requests to ensure appropriate coverage .

Scheduling Operations & Quality Oversight

• Oversee scheduling of surgical procedures, imaging, and related pre- and post-operative appointments.
• Optimize patient access and schedule utilization by actively managing clinic, surgery, and MRI schedules to reduce gaps, cancellations, and…