Contracts Coordinator

5 days ago Be among the first 25 applicants

This range is provided by Mac Donald-Miller Facility Solutions. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$70,000.00/yr - $80,000.00/yr

At Mac Donald-Miller Facility Solutions, we make buildings work better. As the Northwest's leading mechanical contracting firm, we design, deliver, and service HVAC, plumbing, and automation systems for commercial buildings. With over 1500 employees across 15 offices, there is a broad variety of work to keep you engaged and inspired.

We have a well-respected history of exceeding customer expectations and executing with distinction. Our clients trust their toughest projects to our integrated teams, including:

• New construction - Engineering, fabrication, and installation of mechanical systems for new projects following lean construction practices
• Special projects - Retrofits and mechanical repairs for existing buildings to improve efficiency
• Service - Scheduled preventative maintenance ensuring tenant comfort, and 24/7 emergency response
• Building performance - Control systems, fault detection, energy services, and remote monitoring
• Performance Contracting - Sustainable Solutions:
  Acting as the Prime Contractor, delivering design-build energy-efficient solutions for private and public sector clients

People love working at Mac Donald-Miller because we share core culture values:

• Collaboration - Diverse players, one team, a common vision. Collaboration is our foundation and key to our success.
• Dedication - We are committed to personal and professional excellence, executing with distinction and following through on commitments.
• Safety - Everyone deserves a safe workplace. Safety is an attitude and environment we foster daily.
• Community - We build relationships and create a welcoming, caring, trusting environment.
• Innovation - We pursue continuous, creative problem solving to stay industry leaders.
• Fun! - We take our work seriously but not ourselves, fostering a fun, professional environment.

Contracts Coordinator: We're looking for a Contracts Coordinator to support our Contracts and Legal departments. You'll process and manage contracts, reduce risk, ensure compliance, and contribute to our success and growth.

In return, you'll gain ownership, growth opportunities, and the chance to make a lasting impact.

• Contract Management - Reviewing, processing, and managing contracts with stakeholders, ensuring compliance.
• Document Collection & Management - Overseeing lifecycle of critical documents, including regulatory filings.
• Risk & Compliance Support - Managing liens, bonds, insurance, and regulatory requirements.
• Administrative & Organizational Support - Supporting Legal and Contracts Departments, maintaining SharePoint, tracking expenses, and assisting with documentation.

What kind of person will thrive in this role?

• 3+ years experience in contract management, legal operations, or related administrative fields
• Experience coordinating documents, deadlines, and records
• Familiarity with insurance, licensing, or regulatory documentation
• Excellent communication skills
• Proficiency in Microsoft Office and document management platforms

• Supporting a Legal or Contracts Department
• Knowledge of construction or building services industry
• Familiarity with lien and bond processes
• Cross-departmental experience

• Diligent, engaged, and proactive
• Organized and thorough
• Analytical and creative problem solver
• Collaborative and proactive

• Enjoyment of a fun, collaborative team environment
• Desire to learn and grow independently
• Thriving in a results-oriented, high-achievement environment
• Having fun in a transparent, innovative, supportive setting

Compensation: $70,000 - $80,000 annually

We offer:

• Medical, dental, vision coverage (dependent coverage optional)
• 401k with company match
• PTO, holidays
• Disability, life insurance
• Wellness and Employee Assistance programs

Seattle HQ (17930 International Blvd, Sea Tac, WA 98188) with amenities and easy access to Sea Tac Airport.

If you're ready for an adventure, apply now or reach out to someone at Mac Donald-Miller to get introduced!

Mac Donald-Miller is an Equal Opportunity Employer. All qualified applicants will be considered without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.