Executive Assistant To Chief Of Police

Position: EXECUTIVE ASSISTANT TO THE CHIEF OF POLICE
** Job Description
** The Division of Campus Community Safety (DCCS) unifies front-line public safety units across the University for a holistic approach to campus community safety, innovation in approaches, and clarity in leadership responsibility and accountability. Key units include UW Emergency Management, Safe Campus and the Seattle campus UW Police Department. Division staff work daily in partnership with units across and outside the UW system to both create safer, welcoming campus environments, prepare for potential natural or human-made disasters, and respond appropriately to incidents.
** We have an outstanding opportunity for an Executive Assistant to the Chief of Police.
** Reporting to the UW Police Department Chief of Police, the Executive Administrative Assistant performs high-level executive administrative support to the Chief of Police and the Deputy Chief and manages the day-to-day administrative operations for the department. This position also supports special projects and initiatives for UWPD’s Leadership team. The Executive Administrative Assistant to the Chief of Police and the Deputy Chief proactively manages daily responsibilities for the Command staff and serves as a central point of contact to internal and external entities while maintaining a high level of confidentiality in all matters related to administrative operations.

The Executive Administrative Assistant to the Chief of Police must be able to manage the day-to-day administrative operations for Command staff. Managing this work requires a good working relationship with department leadership and members of their teams; the ability to convey information clearly and professionally both internally and externally; resilience and stability in stressful situation; and a high level of judgement, sensitivity, tact, and diplomacy, particularly when handling confidential matters that are critical to the University.

The Executive Administrative Assistant must navigate the complexities of a high-impact and visible organization with professionalism and a commitment to upholding the values and mission of the UW Police Department. The successful candidate will demonstrate strong problem-solving and organizational skills, and complete projects and assignments with minimal supervision to meet critical deadlines
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* Duties & Responsibilities:

**** Executive Administrative Support to the Chief of Police and the Deputy Chief
*** Provide executive-level administrative support to the Command staff, which includes the Chief of Police and the Deputy Chief, while maintaining a high level of professionalism, customer service and responsiveness in dealings with all department clients. This involves direct contact with heads and administrators of major administrative/academic departments, faculty, staff, students, and the general public.
* Manage communications for the Command staff, including screening and triaging correspondence (mail, email, and phone) and applying independent judgement in directly responding to questions/requests or escalating to the Command staff or other Department Leadership team members as appropriate; draft, proof, and finalize letters and other formal correspondence for Command staff signature.
* Directly coordinate the Command staff’s day-to-day activities to ensure effective schedule management; initiate and arrange special conferences, meetings, events, and travel. Ensure Command staff are fully briefed on agenda items and have received all required materials. Research and prepare all necessary briefing documents for the Command staff and anticipate their needs.
* Maintain all Command suite files in accordance with Law Enforcement codes and University policies.
* Advise the Command staff on matters of importance to the Department and make recommendations for action.
* Establish and maintain excellent public relations with all constituencies.
** Operational Support to the Department
*** High-level organization and administrative support for the department’s internal and external stakeholders; ability to juggle multiple tasks, priorities, and deadlines through effective time management and organizational skills.
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